Weekly Bulletin No. 785
Week Commencing Tuesday 27th August
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Year end checklist
Deposit Account – Interest Payment & Emailed Enforced Movement Letters
Research Grants – Non Direct Costs Posting
Reminder: Modern Slavery Act training
Monthly Accounting Timetable
Marketplace Unavailable
Please be advised of an upcoming period of maintenance scheduled to take place on the Marketplace on Thursday 29th August 2019 from 18:30 to 20:30
We apologise for any inconvenience this may cause.
Issued by Heather Twinn - eProcurement Administrator
2019 Year-end checklist – Important tasks/deadlines for this week
Per the checklist on page 6 of the Year End procedures manual, departments are reminded of the following:
|
Date |
Module |
Action |
|
Tue 27 Aug |
AR |
Last date to review bad debts and notify Credit Control |
|
Tue 27 Aug |
GL |
FYI - Final journal for Jul-19 VAT return adjustments impacting departments posted |
|
Thu 29 Aug |
|
FYI - CUEF valuation journal posted and departments notified Process journals for any remaining credit card expenditure Complete spreadsheets for income and expense accruals Ensure expenditure is coded against the same SoF as related incomem, and clear deficits Final date for sending GL journals for central processing (NB GL closes 5pm) |
|
Fri 30 Aug |
GL |
Final ICC journal posted |
Year-end instructions for 2019 are available from the Finance Division website at
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-11-year-end-instructions
All enquiries should be directed by email to the relevant module Helpdesk.
Issued by Christine Rogerson - Finance Training
Deposit Account – Interest Payment & Emailed Enforced Movement Letters
Deposit Account
Please note Deposit Account interest has been credited for July 2019 in CUFS
Enforced Movements
As part of monthly monitoring the Treasury & Investments team have carried out deposit movements to correct debit balances on Sources of Funds. Affected departments will receive documentation indicating which accounts have been adjusted.
Emailed Enforced Movement Letters
Departments will now receive enforced movement letters via email. If these are being received by the incorrect contact or you have not received a notification you were expecting, please contact Treasury & Investments.
August 2019 Deposit Account Interest
Please ensure deposit movements for August 2019 have been processed by the close of 16th September 2019, and that overdrawn accounts have had funds taken off deposit by this time to avoid delays in crediting August’s Interest.
Cambridge University Endowment Fund – Distribution
Distribution July 2019
Please note that the Cambridge University Endowment Fund (Amalgamated Fund) distribution for July 2019 has been processed in the July 2019 CUFS period at 207.72p per unit per annum.
Any queries please do not hesitate to contact Treasury on 64216
Issued by Scott Maclaren - Treasury
Research Grants – Non Direct Costs Posting
Following feedback from Departments, from the 1st August we have changed how Non Direct costs from the Research Grants module are posted through to the General Ledger.
Non Direct costs have previously been posted into Department accounts on an “E” Source of Fund depending on the sponsor category, Departments have then been creating journals to move these to a single Source of Fund.
We have implemented a change that now means that Non Direct costs go directly to “EZZZ” Source of Fund within the Department. This brings the process in line with Pooled Labour and Variable Overheads.
If you have any questions, please contact your School Finance Advisor or the Grants helpdesk (UFS_Grants@admin.cam.ac.uk)
Issued by Mike Sinclair - Central and Research Accounting
Reminder: Modern Slavery Act training
Don’t forget that anyone needing a new, changed or reactivated CUFS responsibility (except an Enquiry one) must complete the MSA online course before access will be given.
iProcurement users will be given access but must complete the MSA course within six months of the responsibility request.
It is also mandatory for:
- Petty cash administrators
- Departmental credit card administrators
- Credit card holders/applicants
- CUFS Key Contacts
- Cash advance recipients
There are a number of other staff where completion of this short course is highly recommended. See Bulletin #781.
Issued by Karen Sheldon - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable