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Weekly Bulletin No. 790

Week Commencing Monday 30th September

Payroll Postings
Accounts Receivable - Sales Person
Supplier Database - Phase 2 LIVE 8th October

Payroll Postings

The Payroll files for September 2019 have been processed and the relevant journals have now been posted into departmental accounts today (30th September).

We apologise for the delay in getting to this point and for any inconvenience this delay has caused.

Issued by Mike Sinclair - Central and Research Accounting


Accounts Receivable - Sales Person

When raising a sales invoice in CUFS, users are reminded that the sales person field should be updated with their own details whenever possible. This is especially important for internal invoices where the automated process makes identifying the sender more difficult.

Guidance for raising an invoice and how to set up a sales person can be found on the Finance Division webpage.

Issued by Max Smith -  Finance Training


Supplier Database: Phase 2 live date 8th October

In preparation for the transition to the updated supplier database on Tuesday October 8th, the current supplier database will be unavailable from 8am Monday 7th October until Tuesday 8th October
Once initial checks have been completed, a UFS communication will be issued on Tuesday 8th to advise that the database is available again.  There will be a new URL link within the communication should anyone have created a Supplier Database bookmark/shortcut this will need to be updated.
Updated training material will be available once the new supplier database is LIVE.  The search functionality has a few changes.  For staff who request new supplier set up, amendments (including adding a new site) and reactivations, there are significant changes so please refer to the updated training material for guidance when completing a request, amendment, reactivation or new supplier site.
In the meantime please find attached a summary of the main changes here
If you have any queries relating to the supplier database phase 2, please email
Issued by Becky Darlow - Functional Analyst


Training Courses

The upcoming courses have places available:-

Grants 2: Grants reports in Cognos, Wed 9 Oct, 09h30

VAT & the University, Wed 9 Oct, 14h00

If you’re struggling with VAT, this two hour session gives a simple overview of the basic principles and how they are applied at Cambridge.

How to Excel 1, Thu 10 Oct, 09h30

For details of further training courses, please see the Training timetable



Reminder that the Welcome to Key Travel webinar is running on Wednesday 9 October. This one hour webinar aims to assist anyone involved in University travel bookings.

Issued by Christine Rogerson - Finance Training


Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable


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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.