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Weekly Bulletin No. 791

Week Commencing Monday 7th October


System Availability - Tuesday 8th October

The CUFS system and will be unavailable during the vulnerable period of 6am to 9am on Tuesday 8th October. This time will be used for system maintenance.

Issued by Michelle Bond - Lead Functional Analyst


Marketplace Unavailable evening of 10th October 2019

Please be advised of the forthcoming planned maintenance scheduled to take place on the Marketplace on Thursday 10th October 2019 from 18:30 to 20:30.

Please ensure that all transactions on Marketplace are completed ahead of this time. Advanced apologises for any inconvenience this may cause.

Issued by Heather Twinn – eProcurement Administrator


As per CUFS Bulletin 790, the Supplier Database will be unavailable from 8am Monday 7th October until Tuesday 8th October to enable the changes for phase 2 supplier project to be applied.  During this period of downtime, those colleagues who have a CUFS AP responsibility will be able to search and view supplier details within CUFS only.
The training material to support phase 2 will be available on the Finance Division web page, Training, Guidance & FAQ’s, Accounts Payable.  For colleagues who request new suppliers to be created, amendments to existing supplier data (which includes adding a new site), and reactivation of a supplier, it is vital that you refer to the detailed guidance until you are familiar with the changes to the processes.  Following consultation with the department working group, feedback from FUG, and the supplier project team, there have been some changes to the existing processes, which includes the removal of the ‘one-time’ supplier set up process, and the introduction of a new ‘Add Site’ function.  All of which aims to improve the efficiency of the supplier process and the data being available in CUFS, but as always, it is important that the relevant documentation to support any request is uploaded at the outset.
If you have bookmarked the supplier database page, please update the url link, which will be communicated on the 8th October advising when the system is available. 
Once the revised supplier database is live, if you have a query relating to the process, please refer to the training material in the first instance.  More often than not if it is a ‘How do I …..’ question, the answer can be found in the guidance material.  However, if you do receive any error messages, then please contact the Supplier Team so that they, along with FSG, can focus on dealing with any system errors promptly.
If you have any queries relating to the phase 2 supplier project, please email
Issued by Becky Darlow - Functional Analyst

Initial Purchasing and Accounts Receivable guidelines have been prepared in the case of the UK leaving the EU on 31st October with no deal.  These cover the purchase and supply of goods and services between the UK and both the EC and other countries.

This guidance will be continually reviewed in the run up to 31st October and we will keep you informed of any updates. Meanwhile please see the University’s main Brexit:Analysis and FAQs website for more information on how the University is continuing to prepare for the UK’s departure from the EC.

 Please contact Karen Sheldon in the first instance if you have any further questions on the procedures themselves.

 Issued by: Karen Sheldon - Finance Training


Training Courses

The upcoming courses have places available:-

VAT & the University, Wed 9 Oct, 14h00 – 16h00
How to Excel part 1, Thu 10 Oct, 09h30 – 12h30
iProcurement 2, Tue 15 Oct, 14h00 – 16h30
Cognos Refresher Training, Wed 16 Oct, 14h00 – 15h30

For details of other training courses, please see the Training timetable.



Reminder that the Welcome to Key Travel webinar is running on Wednesday 9 October. This one hour webinar aims to assist anyone involved in University travel bookings.

For details of further training courses, please see the Training timetable

Issued by Christine Rogerson - Finance Training


Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable


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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.