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Weekly Bulletin No. 792

Week Commencing Monday 14th October

System Availability - Tuesday 15th October

The CUFS system will be unavailable during the vulnerable period of 6am to 9am on Tuesday 15th October. This time will be used for system maintenance.

Issued by Michelle Bond - Lead Functional Analyst


Removal of Supplier Catalogue

Stone Computers Ltd have removed their catalogue from the Marketplace with immediate effect.

Supplier Name Change

Allbatteries UK Ltd  have changed their name to UPERGY LTD T/A ALLBATTERIES UK

New supplier

The catalogue for OXFORD BIOSYSTEMS LTD will be added to the Marketplace during this week.  They are on the Antibodies & Sera (and other related matrices) IRLA (LAB4034 SU) agreement.

Issued by Heather Twinn - Procurement Office

Renamed Department

The Research Operations Office, department code EW, has been updated on CUFS to:
  • Cambridge Research Office

Issued by Mike Sinclair - Central and Research Accounting


Updated University Terms & Conditions of Sale

The University’s Standard Terms & Conditions of Sale (STC) have been updated and are now available from the Finance Division website. These now specify that the customer is responsible for any duties that may be liable and a Brexit clause has been added.  Additionally, we have refined the Payments clauses allowing us to undertake credit checks of buyers and refer our debt to a debt collection agent .  

Staff are reminded that for sales of more than £500 either in a single transaction or over the course of a period of dealing, a copy of the STC should be made available to the external customer before the commencement of trading. This could be hard copy, by email or by means of a link to the conditions on the website, with a clear statement that these are the terms which will apply to the sale. For more information please see Chapter 8a of the Financial Procedures – External trading and credit control, Pre-Sales Procedures

Issued Karen Sheldon - Finance Training


Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Deposit Account
Please note Deposit Account interest has been credited for September 2019 in CUFS
Enforced Movements
As part of monthly monitoring the Treasury & Investments team have carried out deposit movements to correct debit balances on Sources of Funds. Affected departments will receive documentation indicating which accounts have been adjusted.
October 2019 Deposit Account Interest
Please ensure deposit movements for October 2019 have been processed by the close of 6th November 2019, and that overdrawn accounts have had funds taken off deposit by this time to avoid delays in crediting October’s Interest.
Cambridge University Endowment Fund – Distribution
Distribution September 2019
Please note that the Cambridge University Endowment Fund (Amalgamated Fund) distribution for September 2019 has been processed in the September 2019 CUFS period at 216.54p per unit per annum.
Queries: Any queries should be addressed to:Scott Maclaren,  Treasury & Investments, Finance Division, Ext 64216
Issued by Scott Maclaren - Treasury & Investments 

Training Courses

The upcoming courses have places available:

Cognos: Refresher Training, Wed 16 Oct, 14h00 – 15h30

Off Payroll Worker Briefing Sessions, Fri 18 Oct, 10h30 – 12h00

This 90 minute seminar is aimed at any staff involved in buying in services (where not employing via CHRIS). It explains the procedures and guidelines that have been implemented to manage the risk of the April 2017 government rules regarding off payroll workers.

For details of other training courses, please see the Training timetable.

Introduction to Finance - updated

This short (30 – 45 minutes) online course for new (or any interested) members of the University has been revised. The course gives an overview of how the finance system works at the University, introduces the account code structure, details the support offered for financial activities and how to go about accessing CUFS/UFS -(Cambridge) University Finance System. iProcurement or other CUFS users struggling with the University’s project or GL account coding may find that section of the course particularly useful.

Issued by Christine Rogerson - Finance Training


Stay Safe Online

Following a spate of phishing and security attacks, all staff are reminded of the Stay Safe online course

Please take a few moments to complete this course.

Issued by Jo Hall - Head of Financial Systems


Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable


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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.