Weekly Bulletin No. 802
Week Commencing Monday 23rd December
- IMPORTANT: No CUFS access from 5pm on Monday 23rd December to 9am on Thursday 2nd January
- Emergency Purchasing Procedures Over Christmas
- Monthly Accounting Timetable
IMPORTANT: No CUFS access from 5pm on Monday 23rd December to 9am on Thursday 2nd January
There will be no access to CUFS during the period from 5pm on Monday 23rd December to 9am on Thursday 2nd January. This will provide added protection from cyber security incidents.
Cognos will be available to run reports during this time.
Issued by Paul Humphreys - Functional Analyst
Emergency Purchasing Procedures Over Christmas
During the planned down-time of CUFS from 5pm on Monday 23rd December to 9am on Thursday 2nd January an Emergency procedure is being put in place for Purchasing.
A Template Purchase Order is available for departments to use ONLY DURING THE SHUTDOWN PERIOD AND ONLY TO BE USED IN AN EMERGENCY.
- Please enter an emergency purchase order number which includes your departmental prefix for the ship-to site normally used, a sequential number and the initials of the preparer.
- Ensure that your department details are entered onto the template along with the full details of the items required
- It is essential that the purchase order is signed by a CUFS approver with the relevant approval level.
- If a medical exemption certificate is required to accompany an order, these can be found here
Once the system is reinstated in January the use of this emergency purchase order should cease and new orders generated as normal. At this point full details from the Emergency Purchase Order must be entered into iProcurement as a non-catalogue order, cross-referencing the emergency order number and attached to the emergency document if a hard copy is printed.
Deliveries:
Departments are advised to run the the Open Purchase Order report to identifiy any possible deliveries due over this period and to note details of locations, buyers etc.
If you have any questions regarding the processes above please contact the Purchasing Helpdesk on UFS_PO@admin.cam.ac.uk or (7)65101.
Issued by Karen Sheldon - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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