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Weekly Bulletin No. 805

Week Commencing Monday 20th January

Marketplace Suppliers


During the week commencing 20th  January 2020, a new supplier will be added to the marketplace:

Contract: - SUPC Antibodies & Sera (and other related matrices) contract 2016/16.


Issued by Heather Twinn - eProcurement Administrator



Please note that from 27 January 2020, Rexel UK Ltd will no longer be represented on the Marketplace as they have discontinued their contract with our Marketplace provider, Advanced. 

This will not affect the available of this supplier on the Finance system but it will only be possible to place non-catalogue request orders.

We apologise for any inconvenience this may cause but the decision has been made by the supplier.

Issued by Heather Twinn - eProcurement Administrator


General Finance heading

Financial Users Group - Friday 24th January 

Here is a reminder for the next Financial Users Group which is to be held at the Sainsbury Laboratory, Bateman St on Friday 24th January from 9.30am to 11am.

Minutes of the last meeting and the current agenda can be found here.

Refreshments will be available from 9 am but cannot be taken in to the theatre.

Directions: The entrance to SLCU is located at 47 Bateman Street and shares a driveway with St Mary’s Art Centre. Head up the driveway and press the button on the black gates to call reception, who will let you onto our site. Once through the gate, turn left up the second driveway and the lab will appear on your right hand side. There are bike sheds next to the main building, but no parking besides two disabled spaces.

This is an open meeting and we look forward to seeing you there.

Issued by Michelle Bond - Interim Head of Financial Systems


New Expense Management System Provider Is Agreed 

January has seen the University move a step closer to transforming how employees process their expense claims as it has been agreed that expense system solution provider SAP Concur will take this work forward. 

The Expense Management project is a key component of the Finance Transformation Programme, an ambitious, large scale drive for the University which aims to shape and enhance Finance’s processes and tools of the future.  

As part of the Expense Management project, a review of the University’s current systems has been undertaken. This involved extensive consultation of employees through workshops, 1-2-1 interviews, a survey and a dedicated User Group, which all together are helping to shape a new system to fully meet the University's varying needs. 

Now it has been confirmed that SAP Concur has been given the green light, all of the project’s findings and the results of the survey will be fed into the development of the new system which will then be piloted by four key departments in early summer 2020. 

More detailed information about the Expense Management programme can be found on the FTP web pages. 

A snapshot of the survey results 

The survey attracted over 100 respondents from people in the Departments of the User Group, which highlighted that just over half of employees make up to four expense claims each year, and that the length of time it takes to receive reimbursement was identified as one of the current system’s biggest problems.  Additionally, when questioned about how the expense claim system could be improved, just over half of respondents felt strongly that a reduction in the use of paper and an online solution would be highly desirable. 

It also revealed that the majority of expense claims have to go through a complex approval route. As a result of these findings the new system will simplify this process and all claims will be passed via Workflow, to an approver. 

Issued by Nicola Lawrence - Finance Transformation Programme


January 2020 Deposit Account Interest 

Please ensure deposit movements for January 2020 have been processed by the close of 12th February 2020, and that overdrawn accounts have had funds taken off deposit by this time to avoid delays in crediting January’s Interest. This is an amendment to bulletin No.804 where the date was incorrect.

Qureries: Any queries should be addressed to Scott Maclaren, Treasury & Investments, Finance Division, Ext 64216

Issued by Scott Maclaren - Treasury & Investments



Training header 

Training Courses

The upcoming course has a place available:

iProcurement Part 2 Month end processes in the Buyers Work Centre, Friday 24th  January, 13h30 – 16h00.

Issued by Christine Rogerson - Finance Training


Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.