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Weekly Bulletin No. 812

Week Commencing Monday 9th March 

Vulnerable Period Heading

CUFS Vulnerable Period - Tuesday 10th March  

The CUFS system will be unavailable during the vulnerable period of 6am to 9.30am on Tuesday 10th March

This time will be used for system maintenance.

Issued by Michelle Bond - Head of Financial Systems


Marketplace heading

Marketplace Unavailable – Thursday 12th March

Please be advised of an upcoming period of maintenance scheduled to take place on the Marketplace from 6:30pm to 8:30 pm Thursday 12th March
2020. We apologise for any inconvenience this may cause.

Issued by Heather Twinn  - eProcurement Administrator


General Finance heading

Payment of Student Expenses by BACS

As part of the cheque reduction project we are launching the next phase. 

There was a presentation at last week’s Finance User Group meeting, it will soon be possible to reimburse student expenses by BACS. 

The criteria for this phase are

  1. The student is in receipt of a maintenance award, paid on the monthly student payroll – as we have their bank details

  2. A new expense form has been completed – this will include CamSIS number, Payroll Number and the last 4 digits of the bank account.

From the 16th March 2020 the new form and instructions will be made available from the Finance Division website.

Issued by Chris Patten - Head of Accounting Services


Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Deposit Account

Please note Deposit Account interest has been credited for February 2020 in CUFS

Enforced Movements

As part of monthly monitoring the Treasury & Investments team have carried out deposit movements to correct debit balances on Sources of Funds. Affected departments will receive documentation indicating which accounts have been adjusted.

Emailed Enforced Movement Letters

Departments will now receive enforced movement letters via email. If these are being received by the incorrect contact or you have not received a notification you were expecting, please contact Treasury & Investments.

March 2020 Deposit Account Interest

Please ensure deposit movements for March 2020 have been processed by the close of 5th April 2020, and that overdrawn accounts have had funds taken off deposit by this time to avoid delays in crediting March’s Interest.

Cambridge University Endowment Fund – Distribution

Distribution February 2020

Please note that the Cambridge University Endowment Fund distribution for February 2020 has been processed in the February 2020 CUFS period at 216.54p per unit per annum.

Queries: Any queries should be addressed to Scott Maclaren, Treasury & Investments, Finance Division, Ext 64216

Issued by Scott Maclaren - Treasury & Investments


Training header

iProcurement training – change to booking procedure 

From tomorrow, 10 March at 1pm, the new process for booking iProcurement training comes into effect. Key Contacts have been emailed with a guidance document.

In summary, the learner will no longer book themselves on the course. Instead the Key Contact initiates the process by ticking the New/existing iProcurement user - training required box on the revised UFS responsibility access form and the Training Team will do the rest. Once the learner has successfully completed their training, the request will be forwarded by the Training Team to the UFS helpdesk. The responsibility setup will then proceed as usual.

This revised procedure is being trialled in response to numerous requests to make the booking setup more user friendly. In addition, we hope it will also be more efficient and save time for all affected parties. (It has been developed in consultation with the top consumers of the service.)

Your feedback would be greatly appreciated.

Issued by Helen Parker - Finance Training


AAT Foundation Certificate in Bookkeeping 

Finance Training will be running an AAT Foundation Certificate in Bookkeeping programme this year, starting on 23 April 2020. The programme will span 6 sessions over 3 months, cost £ 375 and participants will join the public programme at First Intuition on Hills Road in Cambridge.

Details of the programme including application forms can be found in the briefing pack on the Finance Division website:

Staff wishing to apply will need to fill in the application and send it to Finance Training by the deadline Wednesday 1 April 2020.

If you have any questions you wish to discuss you can contact Max Smith by email at or phone at 01223 (7)66598

Issued by Helen Parker - Finance Training


Training Courses 

The upcoming courses have places available:

Budgeting Part 2 (Creating and monitoring budgets in CUFS and CognosTue 17 Mar, 09h30 – 13h00

Reporting in the General LedgerThu 19 Mar, 09h30 – 16h30

Issued by Helen Parker - Finance Training


FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.