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UFS

 

Weekly Bulletin No. 813

Week Commencing Monday 16th  March 

Vulnerable Period Heading

CUFS Vulnerable Period - Tuesday 17th March  

The CUFS system will be unavailable during the vulnerable period of 6am to 9.30am on Tuesday 17th March

This time will be used for system maintenance.

Issued by Michelle Bond - Head of Financial Systems

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Browsers Security Impacting CUFS and Marketplace Functions

As reported in the UFS Communication sent on Thursday 12th March, Chrome and Safari are rolling out 'secure-by-default model for cookies'.

This is causing issues for some users when pulling their Marketplace basket in to CUFS, and using the Oligo Punch out to Sigma.

Users are advised to clear their browser cache, if that does not resolve the problem, then to try an alternative browser.

Automatic Downloads

It is advised that users have Automatic Downloads Disabled as new versions of browsers, JAVA or OS may not be compatible or supported.

Issued by Lesley Dent - System Administrator

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Procurement heading

Key Travel Update

Account manager for Key Travel Nick Collinwood has decided to move on and has taken up a new position outside of Key Travel.

Bruce Teatheredge has taken up the position as our Key Travel account manager and will make arrangements to introduce himself.

If you require day to day advice or guidance on travel arrangements you can reach your Key Travel dedicated team by calling 0161 819 9769 or Email cambridge@keytravel.com.

Issued by Anita Wilson - Category Manager

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Developments over the weekend affecting Travel

As you may be aware, on Saturday the US announced all travel from the UK and Ireland would be suspended from 0400 GMT Monday 16th March, and Australia has announced all new arrivals must self-quarantine for 14 days, effective 13.00 GMT Sunday 15th March. There are also other widespread changes and cancellations as the COVID-19 pandemic continues to affect travel arrangements worldwide.

With this in mind Key Travel continue to encourage bookers to cancel and amend bookings online where possible using the user guide. If bookers need to email Key Travel teams with changes or cancellation queries, in order to help to manage the most urgent queries quickly Key Travel would be grateful if you could amend the email subject line as follows:

  • CANCEL – INSERT DATE OF TRAVEL

Or

  • CHANGE – INSERT DATE OF TRAVEL

Key Travel teams continue to monitor events closely and are contacting travellers requiring assistance to offer support and alternative means of travel where possible.

Affected bookings will be actioned in chronological order, starting with the most urgent. Thank you for your patience as they work to assist travellers.

Countries and airlines affected.

  • The US has announced all travel from the UK and Ireland will be suspended from 0400 GMT Monday 16th March.
  • The US is denying entry to non-U.S. citizens who have visited or transited through European Schengen Area countries, China or Iran within the last 14 days
  • Australia has ordered all arrivals into the country to self-isolate for 14 days, in effect from 13:00 GMT Sunday 15th March.
  • Jet2 cancels flights to mainland Spain and the Canary Islands
  • Scandinavian Airlines is putting most operations on hold from 16 March
  • Germany is likely to close its borders with France, Switzerland and Austria from Monday Spain declares a 15-day national lockdown
  • France declares widespread containment measures
  • New Zealand imposes 14-day quarantine on anyone entering the country from Sunday
  • Qatar to stop inbound flights to Doha for 14 days from 18th March for 14 days, with the exception of cargo and transit flights.
  • Norway will temporarily shut all its airports from Monday, except to Norwegians returning to Norway
  • Denmark Bans all foreigners from entering without a valid purpose (such as residency or emergency family visit)
  • Poland Banned all foreigners from entering from Sunday
  • Czech Republic: Bans all foreigners from entering the country, except those with residence permits. Bans its own nationals from leaving
  • Slovaki Closed borders to all foreigners except Poles and those with a residence permit
  • Austria:Closed three land border crossings with Italy to all foreigners, except those with a medical certificate issued within four days. No restriction on Austrian nationals
  • Ukraine: Closed border crossi ngs to foreigners (except diplomats) for two weeks
  • Hungary: Closed land borders with Austria and Slovenia Closed land borders with Austria and Slovenia
  • Albania: Closed six border crossings with Italy. Bus and train travel suspended. Foreigners may only enter with a medical certificate issued within three days
  • Serbis: Closed border crossings with Romania, Bulgaria, North Macedonia, Montenegro, Bosnia and Croatia
  • Romani Closed borders with Hungary, Ukraine, Bulgaria and Moldova
  • Albania Closed borders with Montenegro, Kosovo and North Macedonia
  • Latvia: to close borders to all foreigners from Tuesday
  • Colombia closed its border with Venezuela and barred any visitors who recently visited Europe or Asia

Issued by Anita Wilson - Category Manager

General Finance heading

Payment of Student Expenses by BACS

As advised in Bulletin no.812, with effect from today Student expenses can be paid by BACS where the following criteria is met:

  1. The student is in receipt of a maintenance award, paid on the monthly student payroll – as we would have their bank details.

  2. A new expense form (Form FD1A/1) has been completed and can be found here

  3. When setting the student up on the supplier database please include a copy of their expense report which should include CamSIS number, Payroll Number and the last 4 digits of the bank account.

If you have any other queries please contact the Accounts Payable Helpdesk on 66888 or email ufs_ap@admin.cam.ac.uk

Issued by Andrew Weatherley – Manager Accounts Payable, Receivable and Cash Management.

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P11d Returns 2019/20

Emails have now been sent to P11d departmental contacts requesting the data for the 2019/20 returns.  The deadline for returns is Friday 24th April 2020.  If you have not received an email and think you should have, please contact the payroll section – payrollenquiries@admin.cam.ac.uk.

Issued by Alexsis Dicken – Payroll Manager

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Weekly payroll deadlines

Deadline dates for the forthcoming bank holidays have been added to the payroll website.  Please also note an additional deadline amendment due to staff training at the end of March.

https://www.finance.admin.cam.ac.uk/payroll/payroll-deadline-dates

Issued by Alexsis Dicken – Payroll Manager

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EC Sales Lists and the Transition Period

The UK is no longer a member of the EU, and we have entered a transition period that lasts until 31 December 2020.  During this time there will be no changes to the terms for trading with the EU or the rest of the world, unless the rules changes for the whole of the EU.

This means EU rules for customs, VAT and excise will continue to apply to the movement of goods and trade for this limited time.

Therefore, EC Sales Lists will still have to be completed for your sales during the transition period to VAT registered businesses in the EU.

More information about how you can prepare for the end of the transition period is available at www.gov.uk/transition.

Issued by Tanya Romyn - Tax Assistant

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EC Sales List Update

All sole proprietors and partnerships that are VAT Registered in the Netherlands received a new VAT identification number in October 2019.  They are valid and active from 1 January 2020.

To zero rate sales made to them from 1st January 2020 you must obtain their new VAT number.  The old VAT numbers are invalid after 31st December 2019 and cannot be used to zero rate sales made after that date.

For goods and services supplied in 2019 which are invoiced in 2020, you can use the old or the new number.

If you are unsure whether any of your existing Dutch customers have a new VAT number, we recommend checking with your customer as soon as possible.

Issued by Tanya Romyn - Tax Assistant

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Training header

Accountants CPD update

In light of the current situation we have made the decision to postpone the Accountants Update which was due to take place tomorrow (Tuesday 17 March).

This is not a decision that we have taken lightly but we appreciate that people might be uncomfortable with gathering in a large group and will also have increased pressures on their time due to the contingency planning that is currently taking place.

We will arrange a new event at a later date.

Issued by Helen Parker - Finance Training

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FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.