Weekly Bulletin No. 822
Week Commencing Tuesday 28th July
- Marketplace - Thursday 30th July
- Year End - tasks to be completed this week
- UFS Audit - Key Contacts
- Technical - Java as per FUG
- How can organisations tender for work across the University
- Redirecting pages to the new Procurement Services website
- Sustainability: Updated WLC Model and sustainability consideration guides
- Training - Forthcoming courses
- New Course Timetable - August
Marketplace Unavailable – Thursday 30th July 2020
How can organisations tender for work across the University ?
We are regularly asked how can organisations – micro, small, medium or large; start up or established; social venture or a publicly listed company – tender or bid for opportunities to supply goods, works or services across the broader University.
The answer is to register on the University electronic tendering system ‘InTend’ this free of charge, free to use platform can be accessed here: https://in-tendhost.co.uk/universityofcambridge .
This system allows organisations to register themselves for potential opportunities, submit expressions of interest as well as appropriately download tender documents and upload bids – not just for University of Cambridge but other ‘In-Tend’ users too. More information, guidance on how to navigate and the information that new registrants will be asked to complete is available from the procurement website https://www.procurement.admin.cam.ac.uk/supplier-portal/becoming-supplier,
This information is freely available to the public on the University website but we thought it might be useful to bring it to your attention, so please feel free to pass this on to your local suppliers, friends and contacts if they are not already registered.
The previous/old website is still live, but is in the process of being decommissioned. As a result, any links currently directed towards this website could break in the near future (certain links are automatically being redirected, but this arrangement will not be in place permanently).
In order to ensure users are successfully directed to accurate and up-to-date information, we kindly request that you review any web pages on your site that link to Procurement Services and update them to direct to the website listed above. If you are presently linking to the old website and are unsure of the most appropriate page to link to on the new website, please do not hesitate to Procurement Services for advice via the new website.
Latest Java Release
As mentioned at the Financial User Goup 1st July, a new policy has been agreed and the latest java version is 1.8.0_261
The following are availialbe from the Technical Download page
-
Latest certified and tested version - 1.8.0_231
-
Latest Certified Version - 1.8.0_261
-
Certified Version - 1.8.0_251
It is advised that users have Automatic Downloads Disabled as new versions of browsers, some versions of JAVA or OS may not be compatible or supported.
Issued by Lesley Dent - System Administrator
Year End
Year end tasks to be completed this week
| Last date | Module |
Task |
Actioned |
|
Fri 31 Jul |
AR |
Identify and bank all cash, cheques received up until the end of July |
|
|
Fri 31 Jul |
INV |
Physical stock take for all departments with stores |
|
|
Fri 31 Jul |
PO |
Run and review the Open Purchase Order Report - Excel Version |
|
For detailed guidance please refer to the Year End Instructions pages on the Finance Division website. The link to the Year end video presentation is also available on these pages, as well as the FAQs arising from the Q&A sessions.
Issued by Christine Rogerson - Finance Training
Key Contacts- Users and Responsibilities Audit
Users and Responsibilities Audit reports were emailed to Key Contacts on 3rd July.
Intially there was a very good response and many departments have completed the audit which is much appreidated.
However there are a number of departments yet to complete the audit.
Please note that failure to reply to the audit may result in the department access being removed.
If you have any questions or unsure if your department has completed the audit please email UFS Audit
Issued by Lesley Dent - System Administrator
New timetable
The 2020/21 course timetable will be uploaded in August, and the courses, starting in September, will then be open for booking.
Forthcoming Courses
Virtual - How to Excel - Part 1 & 2 (For Finance Staff): Tue 4 & 6 August.
There are still 3 places available for this course which is targeted at staff with a financial role who need to develop more advanced Excel skills, within the context of UFS data. Please note that attendance is by booking only.
Quick Tip: Use Cognos to run a Transaction Code Balances report
Issued by Christine Rogerson - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
UFS Bulletin
- Click here for Bulletin archives
- If you would like to receive the bulletin email please send your details to this address