Weekly Bulletin No. 825
Tuesday18th August
- System availability - Thursday 20th August
- Year end tasks to be completed
- Customer names on external supplier invoices
- Coronavirus Job Retention Scheme (CJRS) Credit
- Air Products - processing refunds for incorrect charges
- Marketplace - checking-out
- Proposal to end the use of EMBS classification for Estates Division suppliers
- Training - forthcoming course
System availability - Thursday 20th August
The CUFS system will be unavailable during the vulnerable period of 6am to 9am on Thursday 20th August.
This time will be used for system maintenance.
Year end tasks to be completed this week
|
Last Date |
Module |
Task |
Actioned |
|
Tue 18 Aug |
AR |
Full individual debt statements emailed to departments |
N/A |
|
Tue 18 Aug |
REP |
Initial load of intercompany balances to Onestream |
|
|
Tue 18 Aug |
FA |
CRA to send out July additions not tracked report to departments |
|
|
Tue 18 Aug |
GMS |
Distribution of Grants Report (version 2) |
|
|
Wed 19Aug |
GMS |
Finalise and release all research grants journals, including EC PI Time journals |
|
|
Wed 19Aug |
GMS |
Overheads, revenue and EC FW7 Price Adjustments re-run (NB Grants closes 5pm) |
|
|
Wed 19Aug |
GL |
Trust fund overheads posted (2nd posting if appropriate) |
|
|
Wed 19Aug |
GL |
Carbon Reduction Charge (CRC) journal posted |
|
|
Thu 20 Aug |
GL |
Last date for funds on deposit movement |
|
|
Thu 20 Aug |
GL |
EC PI Time adjustment |
|
|
Thu 20 Aug |
GL |
July 2020 Chest Allocation (Third Posting) |
|
|
Thu 20 Aug |
GMS |
Distribution of Grants Report (version 3) |
|
|
Fri 21 Aug |
GL |
CUEF distribution and deposit interest posted |
|
|
Mon 24 Aug |
REP |
Interim Summary Reports emailed to departments (interim report 2) |
|
|
Mon 24 Aug |
REP |
2nd interim Trust Fund Statement sent out to departments |
For detailed guidance please refer to the Year End Instructions pages on the Finance Division website. The link to the Year end video presentation is also available on these pages, as well as the FAQs arising from the Q&A sessions.
Issued by Christine Rogerson - Finance Training
Customer names on external supplier invoices
We would like to remind departments that they should advise all suppliers to include the ‘University of Cambridge’ on their invoice billing address when they issue them to us, it doesn’t matter if they also add the Department name. We are seeing a lot of invoices that are simply being addressed to the department name only. This is important for all supplier invoices we receive but in particular where we are charged VAT.
Issued by Andrew Weatherley – Manager Accounts Payable, Receivable and Cash Management
Coronavirus Job Retention Scheme (CJRS) Credit
The Finance Division has processed the Coronavirus Job Retention Scheme (CJRS) credit into Department Accounts in the July 2020 period. The credit has been posted against Source of Fund “JUMA” and associated salary costs were moved to match off against the credit. The credit covers the period March to June 2020.
Any questions or queries relating to the credit, please contact Graham Gustard (Graham.Gustard@admin.cam.ac.uk) or Mike Sinclair (Mike.Sinclair@admin.cam.ac.uk).
In the coming weeks the Finance Division are undertaking work to process any funding due to Departments for the Contract Extension Scheme, which came to end on the 31st July and working with the Research Office and funders resolve any short fall on Research Grants due to the furloughing of staff.
Issued by Mike Sinclair - Central and Research Accounting
It has come to our attention that some users are losing connection whilst checking-out from the Marketplace.
A resolution to this has been to clear your Java Cache or Browser cache, or to try a different browser.
If following this advice does not resolve the problem, please contact the CUFS helpdesk:
Ufs_helpdeskhub@admin.cam.ac.uk and a further investigation will be carried-out to resolve the issue.
Issued by Heather Twinn - Procurement Services
Proposal to end the use of EMBS classification for Estates Division suppliers
As part of the Strategic Procurement Review, Estates Division are looking to standardise how their suppliers are classified - moving away from the unique 'EMBS Classification' to use the University common classification of 'Unclassified', 'Approved' and 'Preferred'.
Prior to commencing on this change, we would like to invite input from stakeholders across the University regarding any wider implications and whether losing the distinction for Estates Division suppliers would have any adverse effects on local needs, processes or reporting.
If you have any further questions on this proposed change, or would like to provide any feedback on its implications in your area, please respond to Procurement Services at procurement.services.enquiries@admin.cam.ac.uk by Monday 24 August.
Air Products - processing refunds for incorrect charges
Earlier this year, AIR PRODUCTS PLC (No: 60198) introduced a surcharge of £13 per transaction against University orders. However, this surcharge was applied incorrectly; the University is exempt via the Gases Consortia Framework agreement from all such charges.
Air Products has now confirmed that all incasso charges have been removed and credit notes issued. The supplier is aware that some invoices may still be outstanding, but these should also receive credits shortly.
If you have any questions in the meantime, please contact Procurement.Services.Enquiries@admin.cam.ac.uk
Issued by Matthew Kidd - Procurement
Forthcoming Course
Virtual Cognos Introduction, 24 & 27 August
The last course of 2019/2020 timetable! Using Cognos for reporting is much faster, and with GL, you can design your output. Learn how to setup Report Views (saving your own parameter selections to avoid repetition for regular reports) and schedule your reports to not only run but arrive in your own or a colleague’s inbox.
Issued by Christine Rogerson - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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