Weekly Bulletin No. 845
Tuesday 12th January
- System Availability - Thursday 21st January
- Cognos Grants Reports - NEW report
- Brexit : Transition guidance
- UFS Audit - Reports issued
- Monthly Accounting Timetable
System Availability - Thursday 21stJanuary
The CUFS system will be unavailable during the vulnerable period of 6am to 9am on Thursday 21st January
This time will be used for system maintenance.
Issued by Lesley Dent - System Administrator
Cognos Grants Reports - NEW report
A New Cognos report, Grants: Expenditure Enquiry, can be found in the Departmental (Shared) Reports folder for your School. This report has a variety of optional fields, allowing users to customise the output to suit their requirements. Using this report you should be able to reproduce any of the outputs from the following 15 reports and the report has been designed to eventually replace all of these:
- Detailed commitment Enquiry
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Detailed Expenditure Enquiry by multiple project organisations
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Detailed Expenditure Enquiry by Project
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Detailed Expenditure Enquiry by Project Organisation v2
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Detailed Expenditure Enquiry by project with commitments
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Detailed Expenditure Enquiry by project with commitments 2
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Detailed Expenditure Enquiry by project with commitments 2 JP
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Detailed Expenditure Enquiry by project with commitments 2 with PO number
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Detailed Expenditure Enquiry by Project with Currency
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Detailed Expenditure Enquiry by Project with invoice number
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Detailed Expenditure Enquiry by Project with PO number
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Expenditure Detail Enquiry by Project Organisation
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Expenditure Enquiry by Project Organisation
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Expenditure report by project org by task no by date range by transaction type by status
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R12 test Expenditure report by project org by task no by date range by transaction type by status v2
The report is intended for use by departments, schools, Central Finance and the Research Office. It uses the standard security model, restricting returned information to only the Projects and Awards the user has been granted access to.
Training instructions for the report can be accessed here
We would encourage users to set up report views, with pre-set parameter choices for reports that are regularly used, to save time and replicate the report layout they desire:
Creating a Report View click here
We are looking for user feedback to help steer any improvements to this report in the right direction.
Issued by Leisa Broad - Financial Reporting Developer
Brexit Transition guidance
This includes initial guidance on where to look for further information on some of the procedural elements and information required for Customs declarations and licences/certificates for controlled goods.
This is very much a work in-progress so if you are unable to find an answer to your query please contact either the University Tax Team at VATQueries@admin.cam.ac.uk or the UFS helpdesk ufsenquiries@admin.cam.ac.uk in the first instance.
Customs agents for imports and exports of goods
As highlighted in last week’s bulletin there are now a number of new rules and complexities for both imports and exports of goods between the UK and the EU (and between Great Britain and Northern Ireland). This will inevitably take more time to arrange as both ourselves, suppliers, agents and transporters adjust to the new procedures.
It is possible that you may experience an increase in agents fees and taxes, particularly if all the correct documentation is not provided in advance of the goods’ movement. Therefore, please ensure that you appoint an agent as early as possible in the process, as they themselves are experiencing an increase in demand.
Additional guidance and links to approved agents are available at https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-guidelines/customs-agents
What to do if your goods are stuck at the border.
We have produced a summary guidance, available here, on the questions to ask, who to approach for help and how to organise payments to release goods that are held up at the border. We would be grateful if you could bring it to the attention to those in your department who are involved with any imports.
Services to overseas customers – VAT rate flowchart
The Free Trade Agreement focuses on the movement of goods between the UK and the EU. This means that the supply of services to customers in the EU now follow the same rules as those that previously applied to the services applied to customers in countries in the ‘rest of the world’. A flowchart has been produced to assist you with establishing which VAT rate to charge on any such services supplied from the 1st Jan 21.
Some areas are more complex than others, so please do not hesitate to contact the University’s Tax Team at VATQueries@admin.cam.ac.uk if you require further assistance.
Issued by Karen Sheldon - Finance Training
Fixed Assets Half Year End review Jan-21
Cambridge University Endowment Fund – Notification of changes to terms
- Until the end of June 2026, the restrictions will operate on a cumulative basis
- After the end of June 2026, the restrictions will operate on an annual percentage basis if they would exceed a permitted withdrawal of £10 million per year
UFS Audit - Reports issued
The UFS user audit reports were burst to Key Contacts on Monday 11th January. These should be reveiwed and returned by Thursday 28th January, 14 working days after issue.
Any additional access or raise in purchasing positions should be requested using the online forms as normal.
Issued by Lesley Dent - System Administrator
Forthcoming course (via Teams)
Issued by Christine Rogerson - Finance Training
Supplier Database - Browsers
We would like to remind users that the Supplier Database no longer works with Internet Explorer.
Issued by Paul Humphreys - Functional Analyst
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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