Weekly Bulletin No. 851
Tuesday 23rd February
Accounts Receivable – AstraZeneca/Coupa Supplier Portal
eInvoicing Suppliers Purchase to Pay
A number of incidents have occurred which are causing issues with payment of eInvoicing suppliers. To avoid this happening, please note the following:
Manual Invoices for Marketplace orders
eInvoicing suppliers must invoice all Marketplace orders electronically. If departments receive a manual invoice for a Marketplace order, please contact Accounts Payable who will advise accordingly.
This does not apply to non-catalogue orders.
VAT on Marketplace orders
As mentioned at the FUG on Wednesday 17th February, it is important to use the correct tax when raising marketplace orders. Suppliers correct the VAT on the electronic invoice which then does not match the VAT on the order. This causes the invoice to remain in an interface table until the buyer is contacted by Accounts Payable.
Until the order is amended, validation of the invoice and therefore, payment will not occur.
Issued by Max Smith - Finance Training
Procurement - Reminder on advance payment requests
Report on Anti Bribery and Modern Slavery mandatory training
Whilst we are not able to access the office, the above reports cannot be sent to departments automatically. In order to send out our monthly compliance report, we use a macro that mass sent emails to all nominated contacts in all departments. Unfortunately, whilst working from home, this macro is blocked by UIS to prevent uncontrollable emails being sent. However, although we cannot provide the report automatically at the moment, we will manually send the compliance report if requested. Please contact our training helpdesk.
Grants 4: Administration of your Grant in CUFS
This course has been redesigned and is now available online so can be completed in your own time, anywhere. It covers the day to day, and month end, transactions that need to be completed using a variety of tools in CUFS. The target audience are departmental grant administrators involved with clearing the suspense account and moving expenditure via grant journals or the AP module. We estimate the course will take at least 2 hours, but is of course dependant on how much time you spend on practicing. It is a hands on course, and you will be set up in PLAY so you can create and enter journals and use the other tools in the CUFS environment with your real life (but not real time) departmental data. There is a scored quiz at the end of the course and it will be added to your training history once you have completed successfully. Sign up here.
Forthcoming course (via Teams)
How to Excel (1 & 2) for Finance Staff, Tue 2 and Wed 3 Mar
The first of the Excel courses that aim to increase your spreadsheet skills in the context of working with CUFS data. Apart from extracting the data, learn how to manipulate and analyse it for reporting purposes, using a variety of Excel tools. Both sessions need to be attended.
Supplier Database - Browsers
We would like to remind users that the Supplier Database no longer works with Internet Explorer.
Issued by Paul Humphreys - Functional Analyst
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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