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Weekly Bulletin No. 854

Tuesday 16 March

Vulnerable Period

Vulnerable period - Thursday 18th March

System maintenance is scheduled for the vulnerable period of 6am to 9am on Thursday 18th March.

UFS Communications will be issued when the work is complete and users can access the system.

  • Do not attempt to log in to CUFS during a vulnerable period as the system will be unstable.
  • Accessing the system during a vulnerable period may cause issues in the completion of the maintenance, delaying the restoration of access.
  • Any work completed by users in the vulnerable period could be corrupted or lost.

Issued by Lesley Dent - System Administrator


Finance Director

Update from the Director of Finance 

Every fortnight, Director of Finance David Hughes updates the Finance Division on key business matters. Where relevant, we will also share this news via the CUFS Bulletin to keep our wider Finance community informed.  David's latest message features a brief update about the launch of the Finance Transformation Programme's Strategic Procurement and Purchasing project.

The update can be accessed here.

Issued by Nicola Lawrence - Finance Transformation Programme Communications Manager



Documentation for exporting and moving goods abroad

If you are moving goods abroad (whether for free or as a sale ) you may be required to provide a "Customs Invoice" to accompany the goods. If this is the case please contact who will provide you with a template and further assistance. For more information please see the Exports guidance.  

Issued by  Karen Sheldon - Finance Training



Weekly payroll deadlines.

Deadline dates for the forthcoming Easter bank holidays have been added to the payroll website.

Issued by Alexsis Dicken – Payroll Manager


Financial User Group

Financial Users Group (FUG) - Friday 19th March

The next Financial Users Group will take place at 10am on Friday 19th March via Microsoft Teams.

The link to join the meeting is available from the Financial Users Group webpage and in the agenda on the FUG Papers page.

Recordings and minutes from previous meetings are also available from the FUG Papers page.

Issued by Michelle Bond - Head of Financial Systems

General Finance heading

Reimbursement of working/immigration visas

These are different to visas for travel and HR have a dedicated site providing further detailed guidance. The decision as to whether to pay such visa costs resides with the department and funding source but where they are paid this should always be done via payroll (not Expenses) using a special Visa Claim form that is available from
This form provides additional information over the standard CHRIS/82 form and enables departments to consider the correct treatment before claiming and helps to answer the question as to whether the visas are taxable or not. Please contact the Payroll Team for further advice.

Issued by  Karen Sheldon - Finance Training


Training header

Forthcoming course (via Teams)

Grants 2: Cognos Reports, Tue 23 and Wed 24 Mar

For Grant Administrators, this course covers reporting from three different perspectives: summary financial information, detailed expenditure analysis and management reports for grants due to close. In addition, the two consolidated reports are discussed and you will be shown how to use to produce your own desired output. This course requires the Grants 1 (Intro to Grants) and Intro to Cognos courses to have been completed. If you missed the Intro to Cognos course, you can catch up by completing the online version.


How to Excel 3, Wed 24 Mar

This is advanced Excel for finance staff. SUMIF and COUNTIF formulas will be covered, as well as macros using the recorder and VBA tools. To confirm your booking, you are required to complete some pre-course work to substantiate your Excel skills and be working in a finance related role within the University as staff

Issued by Christine Rogerson - Finance Training

FAQ heading

Supplier Database - Browsers

We would like to remind users that the Supplier Database no longer works with Internet Explorer.

Issued by Paul Humphreys - Functional Analyst


Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable


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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.