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UFS

 

Weekly Bulletin No. 858

Monday 12th April

Financial User Group

Financial Users Group (FUG) - Wednesday 14th April - a change from the norm

The next FUG virtual meeting will start at 10am on Wednesday 14th April via Teams.

This meeting will be a bit different to usual, as we’ll be running it as a standard Teams meeting rather than a Live Event.

Following the standard updates we’d like to open the floor to questions (by raising your hand on Teams or writing in the chat).

The meeting will be recorded so people can catch up later, so please consider this when turning your camera on (though we’d like to encourage people to turn on their cameras so we can see you for a change!)

The agenda, TEAMS link and previous FUG papers are available on the Financial Users Group webpage.

Issued by Lesley Dent - System Administrator

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Vulnerable Period

Use of Vulnerable Period - Thursday 15th April 2021

System maintenance is scheduled for the vulnerable period of 6am to 9am on Thursday 15th April

UFS Communications will be issued when the work is complete and users can access the system.

  • Do not attempt to log in to CUFS during a vulnerable period as the system will be unstable.
  • Accessing the system during a vulnerable period may cause issues in the completion of the maintenance, delaying the restoration of access.
  • Any work completed by users in the vulnerable period could be corrupted or lost.

Issued by Lesley Dent - System Administrator

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Marketplace heading

Marketplace Unavailable – Thursday 15th April 2021

Please be advised of an upcoming period of maintenance scheduled to take place on the Marketplace from 6:30pm to 8:30 pm Thursday 15th April 2021

We apologise for any inconvenience this may cause.

Issued by Heather Twinn - eProcurement Administrator

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Accounts Receivable – AstraZeneca/Coupa Supplier Portal Reminder

AstraZeneca have moved to mandatory use of the Coupa Supplier Portal (CSP) from 31st March 2021. From that date all invoices issued to AstraZeneca from the University need to be submitted on this portal, they will no longer accept invoices sent by post or email. 

This will also apply to business with MedImmune as well as AstraZeneca.

The University already has a central Coupa registration (managed by Bernadette Parsons in Credit Control) to which we can add users from all our departments and the Research Office if they need to transact with AstraZeneca, we want to use this registration rather than have separate registrations set up for individual departments.

AstraZeneca have said they are working as quickly as they can to transfer the old POs into the Coupa system, so there may be some delays if you are expecting to receive new POs from AZ or MedImmune. If you are chasing your contacts at AZ for the new POs please ensure they send the new POs from Coupa to the University using Bernadette’s email address so they go to the correct University Coupa account.

There may be a few teething issues with user access and notification settings as we get used to the new way of working so apologies in advance if you receive something that does not belong to your department.

Please contact Bernadette Parsons (Bernadette.Parsons@admin.cam.ac.uk) Tel: x765872) if

  • you wish to be registered as a user on Coupa

  • you have already completed a Coupa registration (we can merge the accounts)

  • you have any queries on the new process with AstraZeneca

  • any of your other customers mention a Coupa connection going forward.

  • You have received a PO notification that does not belong to your department or you are unable to identify.

Issued by Bernadette Parsons - Shared Services Manager

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Training header

Forthcoming Courses (via Teams):  Grants

Grants 2: Reporting using Cognos, Tue 20 and Wed 21 April

This is the Grants course that covers reporting and follows on from Intro to Cognos. We focus on the Grants reports offering in Cognos. It includes the two “new” consolidated reports where you discover how to produce your own desired output. Over the two sessions, reporting is viewed from three different perspectives: summary financial information, detailed expenditure analysis and management reports for grants due to close. As with the GL course above, if you missed the Intro to Cognos course, you can catch up by completing the online version.

Issued by Christine Rogerson - Finance Training

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FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.