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Weekly Bulletin No. 860

Monday 26th April


Finance Director

Update from the Director of Finance

Every fortnight, Director of Finance David Hughes updates the Finance Division on key business matters. Where relevant, we will also share this news via the CUFS Bulletin to keep our wider Finance community informed. David's latest message features a brief update about the recent Planning and Resources Commitee decision for funding the Finance Transformation Programme. Information about the University's Financial Statements and current financial narrative are also included.

The update can be accessed here.

Issued by Nicola Lawrence - Finance Transformation Programme Communications Manager



Vulnerable Period

Use of Vulnerable Period - Tuesday 27th April 2021

System maintenance on Cognos and Apex is scheduled for the vulnerable period (VP) of 6am to 9am on Tuesday 27th April.

This work will not affect CUFS, and you will be able to access CUFS as normal.

Issued by Paul Humphreys - Functional Analyst



Use of Vulnerable Period - Thursday 29th April 2021

System maintenance on CUFS is scheduled for the vulnerable period (VP) of 6am to 9am on Thursday 29th April.

  • Users who are processing in CUFS when the VP starts will lose their work.
  • Users who are running requests in CUFS when the VP starts could delay the start of work while those requests complete.
  • Users attempting to log onto CUFS while the system is being brought back online can face instability and delay the full return of the system.

UFS Communications will be issued when the work is complete and users can access the system.

Issued by Lesley Dent - System Administrator



Accessing CUFS using Java

From 1st May onwards, anyone using a Java Version of Java 8 Update 151 or earlier will no longer be able to access CUFS.

Update 151 was released in 2017 and the security vulnerabilities are now well known.

If you have any concerns, or need help checking which version of Java you are on, please contact your departmental computer officer.

Over the coming months we will be increasing the restrictions until only the latest versions of Java are allowed to access CUFS, please take this opportunity to ensure you update your Java version.

Issued by Paul Humphreys – Functional Analyst



General Finance heading

March 2021 Coronavirus Job Retention Scheme (CJRS) Credit

The Finance Division has processed the March 2021 Coronavirus Job Retention Scheme (CJRS) credit into Department Accounts in the April 2021 period. The credit has been posted against Source of Fund “JUMA” and associated salary costs were moved to match off against the credit. Any questions or queries relating to the credit, please contact Graham Gustard ( or Mike Sinclair (

Issued by Mike Sinclair – Central and Research Accounting



Travel Insurance ahead of the Government’s proposed lifting of travel restrictions circa 17th May

The Insurance Section has started to notice an increase in travel insurance queries and would like to remind all departments that current UK Government guidance and FCDO (Foreign, Commonwealth & Development Office) travel advice is clear that any travel at the moment is only permitted if it is legally permissible and essential(although education is included in the list, research is not). All travel is currently strongly advised against by the UK Government and whilst it is the department’s responsibility to determine if a trip is essential, confirmation of this decision (and a detailed risk assessment) is a condition of the cover and may be checked in case of a claim.

All departments should be aware that whilst the University’s Business Travel Insurance policy is in force and the insurer’s website accepts applications from travellers, cover confirmations are issued automatically and does not guarantee that a trip is covered. The insurers are still refusing to cover any travel delays incurred as a result of regulations or orders made by any public authority or government, even after the travel restrictions are lifted. Therefore, any approved travel after this carries a financial risk unless a flexible ticket is booked or the airline confirms that it will allow for free rescheduling.

If a department does permit travel, all travellers need to check the FCDO website twice: at the trip authorisation stage and on the day of departure. If the FCDO advise against all travel to the area, the policy provides no cover. If the FCDO advise against non-essential travel relating to a specific country either before the restrictions have lifted or after, the policy only provides cover if the risk assessment determined that the trip was essential. Certain governments or local authorities may demand full health insurance cover, especially for longer trips. Similarly, to visa requirements, it is the traveller's responsibility to consider such needs when planning a trip. The policy covers Covid-related emergency medical expenses but not the cost of testing or quarantine.

For detailed information, please see

Issued by: Nicky Routh, Insurance Section



Training header

Forthcoming course (via Teams)

Grants 3: Viewing grants in CUFS, Wed 12 and Thu 13 May

View your grant as it is setup in CUFS by ROO following a successful application, check the budget controls and run some CUFS reports.

Issued by Christine Rogerson, Finance Training



FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable



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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.