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UFS

 

Weekly Bulletin No. 861

Tuesday 4th May

 

Vulnerable Period

Use of Vulnerable Period - Thursday 6th May 2021

System maintenance on Cognos and Apex is scheduled for the vulnerable period (VP) of 6am to 9am on Thursday 6th May.

This work will not affect CUFS, and you will be able to access CUFS as normal.

Issued by Paul Humphreys - Functional Analyst

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Accessing CUFS using Java

Anyone using a Java Version of Java 8 Update 151 or earlier will no longer be able to access CUFS.

Update 151 was released in 2017 and the security vulnerabilities are now well known.

If you have any concerns, or need help checking which version of Java you are on, please contact your departmental computer officer.

Over the coming months we will be increasing the restrictions until only the latest versions of Java are allowed to access CUFS, please take this opportunity to ensure you update your Java version.

Issued by Paul Humphreys – Functional Analyst

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General Finance heading

Accounts Receivable – AstraZeneca/Coupa Supplier Portal

Thanks to all the departments who have contacted me regarding the AstraZeneca Coupa implementation over the past few week. Please continue to do so if you have any queries.

AstraZeneca are experiencing delays in creating all the new POs in the Coupa portal but we are seeing more and more come through each day.

We are aware that AstraZeneca have several accounts for the University of Cambridge in use, despite us trying to push them to use a single account, so POs are not necessarily being emailed to the right contacts here at the moment, and many users will be getting emails that do not relate to their department orders. It has also become apparent that even though my email address may be contained within the body of the PO I still may not receive the email with the PO, so there is a danger some POs may be missed. Please accept my apologies for these inconveniences, while we liaise with AZ about these teething issues and come up with solutions, we are maintaining a central log of all AstraZeneca & Medimmune POs issued and finding their appropriate home.

Please forward any POs you receive (confirming whether you identify them as for your department or not) to fincreditcontrol@admin.cam.ac.uk so we can add them on the central log and find where they belong if they are not for you.

If you have a user access for Coupa our current advice is to update your notification preferences to not receive email notifications for orders as we are managing these centrally and forwarding on to the appropriate contact.

Issued by Bernadette Parsons – Shared Services Manager

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Training header

Forthcoming course (via Teams)

Grants 3: Viewing grants in CUFS, Wed 12 and Thu 13 May

View your grant setup in CUFS – a useful check for new awards. Discover how to view the budget controls and run some CUFS Grants reports.

GL1: Getting started in the General Ledger, Tue 18 and Wed 19 May

Learn the basics of how the General Ledger module works. Topics include the University’s chart of accounts and how to run online account enquiries. The optional second session covers how to process journals.

Issued by Christine Rogerson, Finance Training

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Financial User Group

Financial Users Group (FUG) - Friday 14th May

The next Financial Users Group will take place at 10am on Friday 14th May via Microsoft Teams.

The link to join the meeting is available from the Financial Users Group webpage and the agenda will be released closer to the event.

Recordings and minutes from previous meetings are also available from the FUG Papers page.

Issued by Michelle Bond, Head of Financial Systems

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FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.