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Weekly Bulletin No. 867

Monday14th June

Cognos heading

Cognos upgrade – Wednesday 30th June

In order to implement critical security updates we will be upgrading the Cognos reporting tool  from version 10.2.1 to version 11.1.7. Following discussions with HR, with whom we share the system, it has been agreed that the upgrade will take place on Wednesday 30th June, once all overnight processing has been completed. The system will therefore be unavailable between 8am and 4pm on that day.

The new version has a different look and feel. However, the reports themselves and how you run them has not changed. Additionally, any reports and schedules that users have saved will also be migrated over. We are currently updating the training materials to reflect the new version and we will notify you in forthcoming Bulletins as to when these are available on the Training web pages.

In the meantime if you have any questions please contact the Finance Systems Group at FSG.system.support@admin.ac.uk

Issued by Karen Sheldon - Finance Training

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Year End Heading

Year-end 2020/21

Key dates

Thursday 17th June: Last CUEF unit trading date for 2020/21

School Q&A sessions

The sessions run from next week, Mon 21 to Fri 25 June. Please refer to the Year End Instructions webpage for details. You should have received a MS Teams invitation from your area Finance Adviser. If you can’t attend your school specific session, there is the Non schools/UAS/General one on Thu 24 June. (Contact the Training Helpdesk if you need a link to the meeting.)

The main presentation (46 mins) should be viewed prior to the Q&A.

Issued by Christine Rogerson - Finance Training

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Marketplace heading

Cybercrime alert - Fraudulent purchase orders

We have been contacted by East Midlands Police Operation Unit (EMSOU) who have been in contact with the different UK Universities Purchasing Consortia (UKUPC) regarding a fraud that is currently affecting many universities across the country.

They are currently investigating and gathering data on cases where goods have been obtained fraudulently, in the name(s) of Universities and Colleges. If you are aware of any such activity, where other parties have been issuing fraudulent Purchase Orders under the pretence of the University could you please let us know via procurement.services.enquiries@admin.cam.ac.uk and we’ll pass on the information for you.

EMSOU and UKUPC have agreed upon the following email response in the event you are contacted by suppliers who have received suspicious requests.

“Thank you for your email, and for taking the time to share this information.

I would like to confirm in writing that the attached request is fraudulent and has no connection to the University of Cambridge.

Fraudsters are registering domains and emails that are similar to university emails e.g. purchasing@cambridge-acuk.org genuine University emails will end in “.ac.uk”.

If you receive any emails from purchasing@cambridge-acuk.org or similar, please do not respond but forward them to the Suspicious Email Reporting Service (SERS) report@phishing.gov.uk, so a request can be made to take down this domain.

Please if you have suffered any financial loss, please report this to Action Fraud at: Reporting fraud and cyber crime | Action Fraud

We have copied in the East Midlands Cybercrime team who will be monitoring this activity, please forward copies of any fraudulent purchase orders or further enquiries you receive to the University fraud email address. - Uni.Fraud@leicestershire.pnn.police.uk

Issued by Helen Wain - Head of Group Procurement

Imports of biological goods - SPS controls

Since January, the UK has been phasing in the import controls that apply to specific categories of goods. These include the Sanitary and Phytosanitary (SPS) processes and procedures for biological goods that we import. 
 
Already importers need to ensure that they have the necessary health documentation and that the UK authorities are pre-notified of the import. However, from the 1st July there will also be an increase in physical checks and the taking of samples. These checks will take place at one of the specified Border Control posts through which the goods must enter. For further information please see https://www.finance.admin.cam.ac.uk/policy-and-procedures/brexit-guidelines/controlled-goods  and the guidance offered by the Safety Office.

Issued by Karen Sheldon - Finance Training

Key Contacts: UFS audit July 2021

The next UFS audit is due to take place in July.  In readyness for the audit it is advisable to review departmental access for your department before the Audit Reports are issued.

Key Contacts can request a user access report here

Issued by Lesley Dent - System Administrator

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Financial User Group

Financial Users Group - Recording and presentation 

The  recording and presentaion from the last Financial Users Group held on the 9th June is now available below

9th June -  Presentation
9th June - Recording

Issued by Lesley Dent - System Administrator

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 Training header

Forthcoming Courses (via Teams)

GL2: Reporting in the General Ledger, Tue 22 and Thu 24 June

Generate and discuss the standard reports in both Cognos and CUFS that are most commonly used for monitoring department finances. Common issues and watch points are also covered. You need to have completed the Intro to Cognos course (and therefore have Cognos access) and there is a pre-coursework exercise to complete. If you missed the Intro to Cognos course, you can catch up by completing the online version – you need to allow at least 48 hours to get your Cognos access.

Issued by Christine Rogerson - Finance Training

 

Accessing CUFS using Java

From 1st June onwards, anyone using a Java Version of Java 8 Update 201 or earlier will no longer be able to access CUFS.

If you have any concerns, or need help checking which version of Java you are on, please contact your departmental computer officer.

Over the coming months we will be increasing the restrictions until only the latest versions of Java are allowed to access CUFS, please take this opportunity to ensure you update your Java version.

Issued by Paul Humphreys – Functional Analyst

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 FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.