Weekly Bulletin No. 867
Monday14th June
- Cybercrime alert - Fraudulent purchase orders
- Year end - Key dates & School Q&A sessions
- Forthcoming Courses (via Teams)
- REMINDER: Accessing CUFS using Java
- Monthly Accounting Timetable
Cognos upgrade – Wednesday 30th June
In order to implement critical security updates we will be upgrading the Cognos reporting tool from version 10.2.1 to version 11.1.7. Following discussions with HR, with whom we share the system, it has been agreed that the upgrade will take place on Wednesday 30th June, once all overnight processing has been completed. The system will therefore be unavailable between 8am and 4pm on that day.
The new version has a different look and feel. However, the reports themselves and how you run them has not changed. Additionally, any reports and schedules that users have saved will also be migrated over. We are currently updating the training materials to reflect the new version and we will notify you in forthcoming Bulletins as to when these are available on the Training web pages.
Issued by Karen Sheldon - Finance Training
Year-end 2020/21
Key dates
Thursday 17th June: Last CUEF unit trading date for 2020/21
School Q&A sessions
The sessions run from next week, Mon 21 to Fri 25 June. Please refer to the Year End Instructions webpage for details. You should have received a MS Teams invitation from your area Finance Adviser. If you can’t attend your school specific session, there is the Non schools/UAS/General one on Thu 24 June. (Contact the Training Helpdesk if you need a link to the meeting.)
The main presentation (46 mins) should be viewed prior to the Q&A.
Cybercrime alert - Fraudulent purchase orders
We have been contacted by East Midlands Police Operation Unit (EMSOU) who have been in contact with the different UK Universities Purchasing Consortia (UKUPC) regarding a fraud that is currently affecting many universities across the country.
They are currently investigating and gathering data on cases where goods have been obtained fraudulently, in the name(s) of Universities and Colleges. If you are aware of any such activity, where other parties have been issuing fraudulent Purchase Orders under the pretence of the University could you please let us know via procurement.services.enquiries@admin.cam.ac.uk and we’ll pass on the information for you.
EMSOU and UKUPC have agreed upon the following email response in the event you are contacted by suppliers who have received suspicious requests.
“Thank you for your email, and for taking the time to share this information.
I would like to confirm in writing that the attached request is fraudulent and has no connection to the University of Cambridge.
Fraudsters are registering domains and emails that are similar to university emails e.g. purchasing@cambridge-acuk.org genuine University emails will end in “.ac.uk”.
If you receive any emails from purchasing@cambridge-acuk.org or similar, please do not respond but forward them to the Suspicious Email Reporting Service (SERS) report@phishing.gov.uk, so a request can be made to take down this domain.
Please if you have suffered any financial loss, please report this to Action Fraud at: Reporting fraud and cyber crime | Action Fraud
Issued by Helen Wain - Head of Group Procurement
Imports of biological goods - SPS controls
Issued by Karen Sheldon - Finance Training
Key Contacts: UFS audit July 2021
The next UFS audit is due to take place in July. In readyness for the audit it is advisable to review departmental access for your department before the Audit Reports are issued.
Key Contacts can request a user access report here
Issued by Lesley Dent - System Administrator
Financial Users Group - Recording and presentation
The recording and presentaion from the last Financial Users Group held on the 9th June is now available below
Issued by Lesley Dent - System Administrator
Forthcoming Courses (via Teams)
GL2: Reporting in the General Ledger, Tue 22 and Thu 24 June
Generate and discuss the standard reports in both Cognos and CUFS that are most commonly used for monitoring department finances. Common issues and watch points are also covered. You need to have completed the Intro to Cognos course (and therefore have Cognos access) and there is a pre-coursework exercise to complete. If you missed the Intro to Cognos course, you can catch up by completing the online version – you need to allow at least 48 hours to get your Cognos access.
Issued by Christine Rogerson - Finance Training
Accessing CUFS using Java
From 1st June onwards, anyone using a Java Version of Java 8 Update 201 or earlier will no longer be able to access CUFS.
If you have any concerns, or need help checking which version of Java you are on, please contact your departmental computer officer.
Over the coming months we will be increasing the restrictions until only the latest versions of Java are allowed to access CUFS, please take this opportunity to ensure you update your Java version.
Issued by Paul Humphreys – Functional Analyst
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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