Weekly Bulletin No. 872
Monday 19th July
- Marketplace Unavailable – Thursday 22nd July 2021
- Year-end 2020/21 - This week's activities and/or key dates
- eInvoicing Suppliers Purchase to Pay
- Receipt and approve orders in the correct departmental responsibility
- Financial Users Group (FUG)
- Forthcoming courses - Cognos Introduction
- Monthly Accounting Timetable
Marketplace Unavailable – Thursday 22nd July 2021
Please be advised of an upcoming period of maintenance scheduled to take place on the Marketplace from 6:30pm to 8:30 pm Thursday 22nd July 2021
We apologise for any inconvenience this may cause.
Issued by Heather Twinn - eProcurement Administrator
Year-end 2020/21
Year-end 2020/21 - This week's activities
Last Date | Module | Task |
Tue 20 Jul | AR | Establish all petty cash balances, till floats and advance balances held as at 30 Jun and return Cash Holding Confirmation form |
Fri 23 Jul | PAY | Final monthly payroll posting |
Please refer to year end instructions webpage for further information, including the detailed instructions for individual modules.
Issued by Christine Rogerson - Finance Training
eInvoicing Suppliers Purchase to Pay
A number of incidents have occurred which are causing issues with payment of eInvoicing suppliers. To avoid this happening, please note the following:
Manual Invoices for Marketplace orders
eInvoicing suppliers must invoice all Marketplace orders electronically. If departments receive a manual invoice for a Marketplace order, please contact Accounts Payable who will advise accordingly.
Similarly, if a department is contacted by a supplier chasing payment for a Marketplace order, please do not request a manual invoice, but contact Accounts Payable who will advise.
This does not apply to non-catalogue orders.
Issued by Heather Twinn - e-Procurement Administrator
Receipt and approve orders in the correct departmental responsibility
As we approach year end it has come to light that there are a number of orders and receipts that have not been correctly associated to the relevant department. This prevents a department being unable to view their own order or associated receipt.
This is often caused where either the order was approved, or the receipt entered, using a different departmental responsibility to that of the original order. Therefore, could those of you who have an iProcurement responsibility for more than one department take care to approve and receipt the orders using the correct responsibility.
Meanwhile, if you are unable to view an order or a receipt as expected then please contact the helpdesk on UFS_PO@admin.cam.ac.uk who will be able to assist.
Issued by Karen Sheldon - Finance Training
Financial Users Group (FUG)
The recording of the FUG meeting held on Friday 16th July is now available from the link below and on the FUG webpage.
Financial Users Group - Friday 16th July
Issued by Michelle Bond - Head of Financial Systems
Forthcoming courses - Cognos Introduction
Cognos Introduction, Tue 27 and Wed 28 July
This course is the basis for GL and Grants reporting and introduces the functionality of Cognos. It is a practical course, with demonstrations of tips and shortcuts. You will need to ensure you have Cognos access setup before the course. This is obtained via your Key Contact.
NB. The objective is to facilitate using Cognos. Report outputs are covered in detail in the GL or Grants reporting courses.
Issued by Christine Rogerson - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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