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UFS

 

Weekly Bulletin No. 872

Monday 19th July

 

Marketplace Unavailable – Thursday 22nd July 2021

Please be advised of an upcoming period of maintenance scheduled to take place on the Marketplace from 6:30pm to 8:30 pm Thursday 22nd July 2021

We apologise for any inconvenience this may cause.

Issued by Heather Twinn - eProcurement Administrator

 

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Year End Heading

Year-end 2020/21

Year-end 2020/21 - This week's activities

Last Date Module Task
Tue 20 Jul AR Establish all petty cash balances, till floats and advance balances held as at 30 Jun and return Cash Holding Confirmation form
Fri 23 Jul PAY Final monthly payroll posting

Please refer to year end instructions webpage for further information, including the detailed instructions for individual modules.

Issued by Christine Rogerson - Finance Training

 

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eInvoicing Suppliers Purchase to Pay

A number of incidents have occurred which are causing issues with payment of eInvoicing suppliers. To avoid this happening, please note the following:

Manual Invoices for Marketplace orders

eInvoicing suppliers must invoice all Marketplace orders electronically. If departments receive a manual invoice for a Marketplace order, please contact Accounts Payable who will advise accordingly.

Similarly, if a department is contacted by a supplier chasing payment for a Marketplace order, please do not request a manual invoice, but contact Accounts Payable who will advise.

This does not apply to non-catalogue orders.

List of eInvoicing suppliers

FAQ on eInvoicing

Issued by Heather Twinn - e-Procurement Administrator

 

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Marketplace heading

Receipt and approve orders in the correct departmental responsibility

As we approach year end it has come to light that there are a number of orders and receipts that have not been correctly associated to the relevant department. This prevents a department being unable to view their own order or associated receipt.

This is often caused where either the order was approved, or the receipt entered, using a different departmental responsibility to that of the original order. Therefore, could those of you who have an iProcurement responsibility for more than one department take care to approve and receipt the orders using the correct responsibility.

Meanwhile, if you are unable to view an order or a receipt as expected then please contact the helpdesk on UFS_PO@admin.cam.ac.uk who will be able to assist.

Issued by Karen Sheldon - Finance Training

 

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Financial User Group

Financial Users Group (FUG)

The recording of the FUG meeting held on Friday 16th July is now available from the link below and on the FUG webpage.

Financial Users Group - Friday 16th July

Issued by Michelle Bond - Head of Financial Systems

 

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Forthcoming courses - Cognos Introduction

Cognos Introduction, Tue 27 and Wed 28 July

This course is the basis for GL and Grants reporting and introduces the functionality of Cognos. It is a practical course, with demonstrations of tips and shortcuts. You will need to ensure you have Cognos access setup before the course. This is obtained via your Key Contact.

NB. The objective is to facilitate using Cognos. Report outputs are covered in detail in the GL or Grants reporting courses.

Issued by Christine Rogerson - Finance Training

 

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FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

 

Bulletins

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.