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Weekly Bulletin No. 874

Monday 2nd August

Marketplace unavailable – Thursday 5th August 2021

Please be advised of an upcoming period of maintenance scheduled to take place on the Marketplace, from 6:30pm to 8:30 pm Thursday 5th August 2021.

We apologise for any inconvenience this may cause.

Issued by Heather Twinn - e-Procurement Administrator


Year End Heading

Year-end 2020/21

Year-end 2020/21 - This week's activities and key dates

LastDate Module Task
Mon 2 Aug GMS Distribution of Grants Report (version 1)
Mon 2 Aug GL Trust Fund overheads posted (1st posting)
Mon 2 Aug GL Indirect Cost Contribution (ICC) journal posted (Version 1)
Mon 2 Aug GL July 2021 Chest Allocation (Second Posting)
Mon 2 Aug GL Appropriations in Aid
Mon 2 Aug PAY Final input for weekly payroll posting for 2020/21 YE
Mon 2 Aug AP July Barclaycard statements available
Tue 3 Aug KeyDate Interim summary reports sent out to departments (Interim report 1)
Wed 4 Aug GL Balance and post petty cash journal
Thu 5 Aug PAY Final date for UPS input for 2020/21 (pay run 13 Aug)
Fri 6 Aug PAY Final weekly payroll posting for 2020/21 YE
Fri 6 Aug AR Process all cash, cheque and (if possible) PDQ receipts relating to 2020/21 and run the Receipt Register report(s)
Fri 6 Aug INV Process all Inventory transactions (NB INV closes 5pm)
Fri 6 Aug PO Process all PO transactions (NB PO closes 5pm)

Please refer to year end instructions webpage for further information, including the detailed instructions for individual modules.


Feedback request: Year End presentation

We would really appreciate your comments on the above. It will only take a few minutes to complete and gives us an opportunity to make the offering as effective as possible. There is an extra section for those who attended the Q&A session.

Survey link:


Feedback request: Year End for New Users presentations

For those who viewed the videos for New Users, please use this link to give your feedback.

Issued by Christine Rogerson - Finance Training


Temporary movements of goods into and out of the UK

Moving goods across international borders typically creates an import/export and there are reporting  obligations, customs declarations as well as potential VAT and duty liabilities, unless reliefs can be claimed. This is the case even if there is no commercial sale. Universities often send goods out of the UK and reimport them, for example:

  • to use on field trips
  • to use in research projects
  • for repair or servicing
  • for exhibitions
  • on loan to a third party

Available reliefs and facilitative measures
The following reliefs may be available at the point that the goods are re-imported, or imported if the intention is that they will be re-exported. Please note that these reliefs may require advanced authorisation and/or some form of financial guarantee being in place with HMRC before use and are not always obtainable.

  • Temporary Admission
    For certain types of goods, relieves both VAT and duty where goods are being re-imported within specific time period.
  • ATA Carnets
    Particularly useful where you send goods overseas in instances where there is no third party in the country of destination to act as importer, such as field trips or research projects.
  • Returned Goods Relief
    Example usages include goods returned after being exported on exhibition or loan, or after use in a field trip or research project. 
  • Outward Processing Relief
    Useful for goods being returned to the UK following export for repair or service overseas
  • Inward Processing Relief
    Used for example to import goods to process or repair them before re-exporting them again from the UK.
  • Merchandise in Baggage
    Where you are carrying commercial goods in your accompanied baggage (e.g. on a flight, ferry).

More information on these reliefs is available from the Brexit Transistion Guidelines. Please contact the Tax Team on if you have any further queries.

Issued by Karen Sheldon - Finance Training


Cognos heading

Cognos browser issues

Some users have reported unexpected behaviour or loss of functionality when using Cognos with Internet Explorer or Chrome.

We are recommending all users try using Firefox for accessing Cognos should they experience any issues.

Issued by Lesley Dent - System Administrator

Cognos 11 – FAQs

Arising from the recent upgrade to Cognos 11:

How do I quickly re-run a report with slightly different parameters?

To change/re-select parameters once in a report, use Run triangle at top left of report tool bar

NB: This only works if you have run the report in PDF format.

Once you have decided on your parameters you can export to Excel using the Run down arrow icon


How can I create a login short cut to the departmental shared folder?

  1. Navigate to the Department (Shared) Reports folder, select the elipses …to right of folder, choose Create shortcut
  2. A pop up screen appears, select My content
  3. Choose Create shortcut
  4. The selected folder is displayed as a shortcut in My content

Please refer to the Cognos FAQs and Cognos 11 detailed documents for additional help.

Issued by Christine Rogerson - Finance Training

FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable


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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.