Weekly Bulletin No. 875
Monday 9th August
Year-end 2020/21 -This week's activities and key dates
| LastDate | Module | Task |
| Mon 9 Aug | GL | July 2021 Chest Allocation (Third Posting) |
| Mon 9 Aug | KeyDate | 1st interim Trust Fund statement send out to Departments |
| Mon 9 Aug | AP | Submit 2020/21 items to Shared Services for processing by 5 pm |
| Wed 11 Aug | AR | Last date for raising Internal Invoices and sending backing |
| Wed 11 Aug | FA | Deadline for Departments to return Fixed Asset Register |
| Wed 11 Aug | AR | Submit invoice write off forms to Credit Control |
| Thu 12 Aug | AP | Concur users to ensure all claims relating to 2021/21 are fully authorised |
| Fri 13 Aug | AR | Bank charges and small balance adjustments posted |
| Fri 13 Aug | PAY | Final UPS payroll posting |
And coming up Monday next week…
| Mon 16 Aug | AR | Receipt any remaining BACS receipts and unclaimed PDQ income |
| Mon 16 Aug | AR | Raise, complete and dispatch all external AR invoices (NB AR closes 5pm) |
| Mon 16 Aug | AR | Last date for issuing invoices to University Group-defined organisations |
| Mon 16 Aug | AP | Process all remaining 2020/21 Internal Trading AP invoices. |
| Mon 16 Aug | AP | Process all staff and visitors’ expenses |
| Mon 16 Aug | AP | Resolved Internal Trading disputes notified to departments |
| Mon 16 Aug | AP | Process all remaining AP invoices (NB AP closes 5pm) |
| Mon 16 Aug | GL | July 2021 Chest Allocation (Fourth Posting) |
| Mon 16 Aug | GMS | Review and clear research grant funds check failures and exceptions |
| Mon 16 Aug | GMS | Correct research grant VAT errors |
| Mon 16 Aug | GMS | Post EC ‘PI Time’ journals on Grants module |
| Mon 16 Aug | GMS/GL | Process monthly Barclaycard expenses before AP closes, if using this option |
Please refer to year end instructions webpage for further information, including the detailed instructions for individual modules.
Feedback plea – last call for Year End presentations:
We would really appreciate your comments on the above. It will only take a few minutes to complete and gives us an opportunity to make the offering as effective as possible. There is an extra section for those who attended the Q&A session.
Survey: Year End presentation
Survey: Year End for New Users presentation
Issued by Christine Rogerson - Finance Training
Marketplace orders - Grants ending and unwanted items
It is the responsibility of the department to inform the supplier of any changes.
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Cancel the order, leaving a note, raise a new order and inform the supplier of the change.
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When the invoice is received, correct the distributions in AP.
Forthcoming course (via Teams)
Cognos Introduction, Wed 11 and Thu 12 August
This course is the basis for GL and Grants reporting and introduces the functionality of Cognos 11. It is a practical course, with demonstrations of tips and shortcuts. You will need to ensure you have Cognos access setup before the course. This is obtained via your Key Contact. NB. The objective is to facilitate using Cognos. Report outputs are covered in detail in the GL or Grants reporting courses.
Issued by Christine Rogerson - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
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