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Weekly Bulletin No. 876

Monday16th August

Year End Heading

Year-end 2020/21 -This week's activities and key dates


Last Date Module Task
Mon 16 Aug AR Receipt any remaining BACS receipts and unclaimed PDQ income
Mon 16 Aug AR Raise, complete and dispatch all external AR invoices  (NB AR closes 5pm)
Mon 16 Aug AR Last date for issuing invoices to University Group-defined organisations
Mon 16 Aug AP Process all remaining 2020/21 Internal Trading AP invoices.
Mon 16 Aug AP Process all staff and visitors’ expenses
Mon 16 Aug AP Resolved Internal Trading disputes notified to departments
Mon 16 Aug AP Process all remaining AP invoices (NB AP closes 5pm)
Mon 16 Aug GL July 2021 Chest Allocation (Fourth Posting)
Mon 16 Aug GMS Review and clear research grant funds check failures and exceptions
Mon 16 Aug GMS Correct research grant VAT errors
Mon 16 Aug GMS Post EC ‘PI Time’ journals on Grants module
Mon 16 Aug GMS/GL Process monthly Barclaycard expenses before AP closes, if using this option
Tue 17 Aug AR Full individual debt statements emailed to departments
Tue 17 Aug AR First posting of bad debt provision
Tue 17 Aug FA CRA to send out July additions not tracked report to departments
Tue 17 Aug GMS Clear suspense grants on Grants module
Tue 17 Aug GMS Distribution of Grants Report (version 2)
Wed 18 Aug GMS Finalise and release all research grants journals, including EC PI Time journals
Wed 18 Aug GMS Overheads, revenue and EC FW7 Price Adjustments re-run (NB Grants closes 5pm)
Wed 18 Aug GL Trust Fund overheads posted (2nd posting if appropriate)
Wed 18 Aug GL Carbon Reduction Charge (CRC) journal posted
Thu 19 Aug GL Last date for funds on deposit movement
Thu 19 Aug GL EC PI Time adjustment
Thu 19 Aug GMS Distribution of Grants Report (version 3)
Fri 20 Aug GL July CUEF distribution accrual and deposit account interest posted

Please refer to year end instructions webpage for further information, including the detailed instructions for individual modules.

Issued by Christine Rogerson - Finance Training


FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable


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