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UFS

 

Weekly Bulletin No. 880

Monday 13th September

Vulnerable Period

Use of Vulnerable Period - Thursday 16th September 2021

System maintenance is scheduled for the vulnerable period (VP) of 6am to 9am on Thursday 16th September.

  • Users who are processing in CUFS when the VP starts will lose their work.

  • Users who are running requests in CUFS when the VP starts could delay the start of work while those requests complete.

  • Users attempting to log onto CUFS while the system is being brought back online can face instability and delay the return of the system

UFS Communications will be issued when the work is complete and users can access the system.

Issued by Lesley Dent - System Administrator

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Financial User Group

Financial User Group (FUG) Wednesday 22nd September

The next Financial User Group will be on Wednesday 22nd September via Microsoft Teams.

The meeting link and supported papers will be made available from the Financial Users Group webpage and emailed out from UFS Communications nearer the time.

Issued by Michelle Bond - Head of Financial Systems,

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Year End Heading

Reporting - Retired Cognos reports

A number of Cognos users have contacted the helpdesk looking for reports they have run in the past.

This is a reminder that a number of reports have been retired and replace by the two flexable reports below.

Retired reports are listed under the flexable report they are replaced by.

Issued by Lesley Dent - System Administrator

Marketplace heading

Dispensation requests: Procurement can re-trigger requests

Following changes to the Dispensation Form earlier this year, Procurement is now able to amend and re-raise dispensation requests should any information be incorrect or require updating. This will save time should requestors need to amend their submission post-completing the form. This differs from the previous process, whereby users would have to raise a new request for dispensation, with their original request cancelled. Procurement can now perform this functionality as there is a central database/list of all requests, with version control allowing us to log all changes made to any request - including any modifications to elements like total value and length.
 
If you would like to adjust or correct a dispensation raised (prior to its approval), please contact Procurement Services for assistance.
 
Issued by Matthew Kidd - Strategic Procurement and Purchasing Project
 
 

Dispensation requests: CC'ing additional emails to requests

Users who complete the dispensation form receive all updates on their request through the email address associated with their Microsoft 365 Directory account.
 
We have recently added a new question in the form to include additional email addresses that the user would like to copy into the request - these email addresses will receive all the same communications as the requesting user (inc. any attachments and notifications of approval/rejection). This allows users to copy-in colleagues (as an FYI or to provide cover if on leave) or shared/administration email mailboxes (i.e. finance@department.cam.ac.uk).
 
Issued by Matthew Kidd - Strategic Procurement and Purchasing Project
 

Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales

Revaluation as at 30 June 2021
Please note that the Cambridge University Endowment Fund has been revalued as at 30 June 2021.
CUFS has been updated to reflect the new valuation in the July 2021 accounting period.  The new Unit value is £69.96 (rounded). The unit value at the end of the previous quarter was £65.70 (rounded) which represents an increase in value of 6.48%.
 
Purchases & Sales June 2021
Unit purchases and sales as at 30 June 2021 have also be processed within the CUFS July 2021 accounting period. Contract Notes for purchases & sales will be despatched in due course.
 
Quarter 1 21/22
Could all non-Trust Fund purchase and sale request be sent to treasury@admin.cam.ac.uk. All Trust Fund requests should be sent to UFS_TF@admin.cam.ac.uk.
 
The deadline for the requests to be received is the 17th September 2021.
 
Queries: Any queries should be addressed to:treasury@admin.cam.ac.uk, Ext 64216
 

Issued by Scott Maclaren - Treasury & Investments

FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

Bulletins

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.