Bulletin archive

 

ARCHIVE INDEX

2020 January

2019 September to December

2019 January to August

2018 January to December

2022

May

Monday 16th - 914

• APEX: Use of Vulnerable Period- Thursday 19th May
• CUFS unavailable from 1pm on Friday 20th May until 8am on Monday 23rd May
• Jubilee Bank Holiday BACS run schedule
• Key Contacts - Users Responsibility Audit
• Year End presentation Monday 13 June 2022
• Cognos Grants Reports - amended report
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Forthcoming courses (via Teams)

Monday 9th - 913

• CUFS unavailable from 1pm on Friday 20th May until 8am on Monday 23rd May
• Accounts Receivable SK Closure
• Cognos: My content folders
• Year End presentation Monday 13 June 2022
• Expenses & Benefits, Financial Procedures Manual 5B must be followed from 1st June
• Forthcoming courses (via Teams)
• Monthly Accounting Timetable

Monday 2nd - 912

• Increase to Helium Surcharge, from May 1st 2022
• Financial Users Group (FUG) - Recording from Wednesday 27th April
• Year End presentation Monday 13 June 2022
• Forthcoming Training courses (via Teams)
• Quick Tip: Cognos Grants Reporting date selection
• Monthly Accounting Timetable

April

Monday 25th 911

• Financial Users Group (FUG) - Wednesday 27th April
• Concur Expenses System: Downtime 28th April
• Triage group: support for departments and institutions following sanctions on Russia, Belarus and non-government controlled Ukrainian Territory  
• Cognos Grants Reports – Grants: Listing and Budget V Actual Report
• Key Travel - Flight price match policy
• Forthcoming Training courses (via Teams)

Monday 18th 910

• Concur Expense Claims: Change to Miscellaneous Expense Type
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• One Call
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

 

Monday 11th 909

• Concur Expenses Management System
• Bank Holiday Reminders
  • Weekly Payroll Deadlines
  • Easter and May Bank Holiday BACS Payment Runs
  • Enterprise car rental update
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

Monday 4th 908

• Director of Finance David Hughes updates the Finance Division
• Bank Holiday Weekly Payroll Deadlines
• 2022/23 Tax Year thresholds
• Accounts Payable – Easter and May Bank Holiday BACS Payment Runs
• Cancellation of International Payments Orders (IPO’s)
• Enterprise car rental update
• REACH Regulations Webinar with GAMBICA on the 10th May 2022
• Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales 
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

March

Monday 28th 907

• Concur departments – check which Barclaycard holders have unsubmitted spend
• Ryanair bookings
• Reminder: Russia, Crimea and Belarus trade sanctions: imports and exports of goods and technology
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

Monday 21st - 906

• BOC temporary dry ice allocation
• Plastic Packaging Tax
• fEC Rates
• Financial Users Group Friday 18th March
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

Monday 14th - 905

• Russia, Crimea and Belarus trade sanctions: imports and exports of goods and technology
• New Medical Exemption Certificate
• Financial Users Group Friday 18th March
• Trust Fund Statements – February-2022
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Concur users – check the ‘Purpose’ field of each expense/spend line 
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

Monday 7th - 904

• Update on key business matters - from David Hughes
• VAT: End of temporary 12.5 VAT rate
• MRC Cancer Unit  Dept Code: SK / AR Customer Number 198710
• Casual Worker HR System (Dashboard)
• Concur users: Access to extensive training material, and Yammer group
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

February

Monday 28th 903

• Financial sanctions with Russia
• New Medical Exemption Certificate
• BOC Helium Surcharge
• UPS IPO form updated
• Cognos Access through Raven
• Cognos AP: Dashboard 
• Finance Transformation Programme (FTP)
• Forthcoming Training courses (via Teams)

Monday 21st 902

• Cognos Grants Reports – Reports for Retirement
• PRC - New Investment Appraisal Process
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

Monday 14th 901

• Financial User Group (FUG) Update
• Casual Worker HR System (Dashboard)
• VAT – copies of purchase invoices no longer required for Intrastat
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

Monday 7th  900

• Financial Users Group (FUG) - Friday 11th February
• Key Travel Update - Fee Free February
• Accounts Receivable: Cambridge University Press & Assessment (247914)
• Forthcoming Training courses (via Teams)
• Monthly Accounting Timetable

January

Monday 31st 899

• Mileage and subsistence rates from 1st February 2022
• Cognos Grants Reports – Grants: Listing and Budget V Actual Report
• Forthcoming Training courses (via Teams)
• R12.2 Issues and procedures

Monday 24th 898

• Accounts Receivable – Matching Credits to Invoices 
• January Month End - Half Year Accounts
• Forthcoming Training courses (via Teams)
• R12.2 Issues and procedures

 

Monday 17th 897

• Concur Expenses System Downtime
• Financial Users Group (FUG)
• New Department - Centre for Music Performance
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Forthcoming Training courses (via Teams)
• R12.2 Viewing receipted amounts in the iProcurement Requisitions tab

 

2021

December

Monday 20th 894

• Monthly update - Director of Finance David Hughes
• IMPORTANT: No CUFS access from 12pm on Friday 24th December to 8am on Tuesday 4th January.
• Emergency Procurement Procedures
• Payroll deadlines
• Cognos Grants Reports – Reports for Retirement
• Forthcoming Training courses (via Teams)
• R12.2 Update on issues and procedures
• Reminder: End of Year Payment Runs 2021

Monday 13th 893

• IMPORTANT: No CUFS access from 12pm on Friday 24th December to 8am on Tuesday 4th January.
• Payroll deadlines
• Brexit:
  • Imports and exports changes from 1 Jan 2022
  • Commodity codes change
  • Full border controls to be introduced for goods moving between Great Britain and the EU
  • Exports: Supplier declarations required 
  • Importing animals and animal by-product (ABPs) from the EU and EEA pre-notification requirements
• Cambridge University Endowment Fund – Reminder of Purchases & Sales Deadline
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Cognos Grants Reports - NEW report
• iProcurement Requesters
• R12.2 Update on issues and procedures
• Reminder: End of Year Payment Runs 2021

Monday 6th 892

• R12.2 Update on issues and procedures
• End of Year Payment Runs 2021
• Supplier Database - Banking information required for new Individuals and Students (who are not already on Payroll)  
• Customer names on external supplier
• Invoice process on hold
• Accessing CUFS using Java
• Training - R12.2 Guidance & FAQs
• Forthcoming course (via Teams)
• Monthly accounting time table

 

November

Monday 29th 891

• Monthly update - Director of Finance David Hughes
• R12.2 System Upgrade - Workarounds in iProcurement
• eInvoice process on hold
• Financial Users Group - Wednesday 1st December
• Imported deliveries to the Biomedical Campus at Cambridge University Hospitals
• Key Contacts: UFS Responsibility by Department Audit November 2021
• Key Travel - No online booking fees until the end of the year
• Procurement is consolidating its mailboxes from 1 December 
• Cognos - Firewall rejection messages
• Training - R12.2 Upgrade
• Forthcoming course (via Teams)

Monday 22nd 890

• R12.2 System Upgrade
• Key Contacts: UFS Responsibility by Department Audit November 2021
• Training - R12.2 Upgrade
• Forthcoming course (via Teams)

Monday 15th 889

• CUFS - Emergency Purchase Orders
• CUFS - Reporting tools available during the downtime
• Cognos Grants Reports – Amendments to the New Reports
• Training - R12.2 Upgrade
• Forthcoming course (via Teams)
• Monthly accounting time table

Monday 8th 888

• 12.2 Training
• 12.2 What's changed in iProcurement
• Director of Finance - Finance Transformation Programme
• VAT: Medical exemption on purchases of animals & animal substances
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Key Travel Update – Training Available
• Forthcoming course (via Teams)

Monday 1st 887

• 12.2 Training
• 12.2 What's changed in iProcurement
• Reminder: Accounts Payable – Payment Arrangements during CUFS downtime
• Reminder - Barclays Bank, Sidney Street Branch Closure
• BOC - Temporary Surcharge - CO2 cylinders and Dry Ice
• Training - Forthcoming courses (via Teams)
• Monthly accounting time table

October

Monday 25th 886

• New legal structures checklist and guidance 
• VAT on live laboratory animals
• Accounts Payable – Payment Arrangements during CUFS downtime
• MAC Operating System Big sur and CUFS
• Financial Users Group (FUG) - Recording and presentation available
• CUFS down time - System Upgrade - Friday 12th November until Monday 22nd November
• Training - Forthcoming courses (via Teams)
• Monthly accounting time table

 

Monday 18th 885

• Financial Users Group (FUG) - Friday 22nd October
• Barclays Bank, Sidney Street Branch Closure
• Office Depot catalogue on Marketplace
• Training - Forthcoming courses (via Teams)
• Monthly accounting time table

Monday 11th 884

• The University’s Import Export Hub pilot
• Import clearance instruction requests received centrally
• Air Liquide on the COS supply chain
• Old unpaid invoices on AP with missing bank details
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Training - Forthcoming courses (via Teams)
• Monthly accounting time table

Monday 4th 883

• Monthly update - Director of Finance David Hughes
• Training - Forthcoming courses (via Teams)
• Monthly accounting time table

September

Monday 27th 882

• Marketplace access - September and October maintenance 
• Procurement - BOC update
  • CO2 Availability
  • BOC delivery
  • Europe gas issue
• Exports: Safety and security declarations required from 1 October
• VAT: reminder that 5% rate for hospitality & tourism increases to 12.5% from 1 October 2021
• Old unpaid invoices on AP with missing bank details
• Training - Forthcoming courses

Monday 20th 881

• Marketplace - Illumina Punch-out and hosted Catalogue
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Cambridge University Endowment Fund – Distribution
• Sustainable Business Travel Policy questionnaire
• REMINDER Retired Cognos reports

Monday 13th 880

• Retired Cognos reports
• Financial User Group (FUG) Wednesday 22nd September
• Dispensation requests: Procurement can re-trigger requests
• Dispensation requests: CC'ing additional emails to requests
• Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales

Monday 6th 879

• Year-end 2020/21 - This week's activities and key dates
• Marketplace availability - Friday 10th to Sunday 12th September
• Cambridge University Endowment Fund – Reminder of Purchases & Sales Deadline
• 2021/22 Training Timetable

August

Tuesday 31st 878

• Year-end 2020/21 - This week's activities and key dates
• Marketplace unavailable – Thursday 2nd September 2021
• Cognos - Grants Reports Update
• 2021/22 Training Timetable
• Forthcoming courses (via Teams)
• Monthly Accounting Timetable

Monday 23rd 877

• Year-end 2020/21 - This week's activities and key dates
• Supplier Database & Expense Claim Form - Use of vulnerable period Tuesday 24th August
• Cognos - Use of vulnerable period Thursday 26th August
• Cognos - Retired reports
• Procurement - Duplication dispensation requests
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• iProcurement training feedback focus groups
• Monthly Accounting Timetable

Monday 16th 876

• Year-end 2020/21 - This week's activities and key dates

Monday 9th 875

• Year-end 2020/21 - This week's activities and key dates
• Feedback plea – last call for Year End presentations
• Marketplace orders - Grants ending and unwanted items

Monday 2nd 874

• Marketplace unavailable – Thursday 5th August 2021
• Year-end 2020/21 - This week's activities and key dates
• Feedback request: Year End presentation
• Feedback request: Year End for New Users presentations
• BREXIT - Temporary movements of goods into and out of the UK
• Cognos browser issues

Monday 26th 873

• Use of Vulnerable Period - Tuesday 27th July 2021
• Year-end 2020/21 - This week's activities and/or key dates
• VAT Medical Exemption certificates for Marketplace Purchase Orders to be shipped from Europe
• Reminder - eInvoicing Suppliers Purchase to Pay
• Reminder - Receipt and approve orders in the correct departmental responsibility

Monday 19th 872

• Marketplace Unavailable – Thursday 22nd July 2021
• Year-end 2020/21 - This week's activities and/or key dates
• eInvoicing Suppliers Purchase to Pay
• Receipt and approve orders in the correct departmental responsibility
• Financial Users Group (FUG)

Monday 12th 871

• David Hughes - Key business matters
• Year-end 2020/21 - This week's activities and/or key dates
• Year end stock takes
• Research Excellence Framework (REF) expenditure sweeps
• Recharges from the Estates Division
• Year end for New Users Q&A Session  - Wed 14 July 
• Financial Users Group (FUG) - 10am Friday 16 July
• ILLUMINA CAMBRIDGE LTD – Hosted Catalogue
• UPERGY LTD T/A ALLBATTERIES UK
• Updates to departmental dispensation approval
• Department codes in dispensation IDs
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Monday 5th 870

• Year-end 2020/21 - This week's activities
• Accessing CUFS - General Exception Error
• Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
• Year-end for New users Q&A session

June

Monday 28th 869

• Cognos reporting upgrade – Wednesday 30th June
• Year-end 2020/21
• Payroll
• Reminders when using eInvoicing suppliers
• Forthcoming Courses (via Teams)
• REMINDER: Accessing CUFS using Java

Monday 20th 868

• Cognos upgrade (30th June) – please delete saved reports not needed
• Year-end 2020/21
• Key Contacts: UFS audit Monday 5th July 2021
• Forthcoming Courses (via Teams)
• REMINDER: Accessing CUFS using Java

Monday 14th 867

• Cybercrime alert - Fraudulent purchase orders
• Year end - Key dates & School Q&A sessions
• Imports of biological goods - SPS controls
• Key Contacts - UFS audit July 2021
• Finacial Users Group - Recording now available.

Monday 7th 866

• Financial Systems Users Group (FUG) - Wednesday 9th June
• Year-end 2020/21 presentations and useful links
• Accessing the Procurement Dispensation Form
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Cambridge University Endowment Fund – Reminder of Purchases & Sales Deadline
• REMINDER: Accessing CUFS using Java

May

Monday 31st 865

• Accounts Receivable – Customers Portals
• Year-end 2020/21 Instructions
• University Guidance Regarding Trip Organisation
• Elkay Laboratory Products (UK) Ltd
• Accessing CUFS using Java

Monday 24th 864

• Using your own vehicle for business trips -insurance requirements

Monday 17th 863

• Financial User Group 14th May - Recording and presentation available
• Updated AP guidance on processing an invoice from an Import Agent
• Importing goods - contacting DHL and UPS
• DHL – Requests for Customs Clearance Information
• Proof of origin requirements for small consignments of goods
• Amendments to AR Sales Invoices, credit and debit notes
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Monday 10th 862

• Procurement competition requirements for large contracts now we have left the EU
• Off payroll worker update session
• Dont miss: Financial Users Group (FUG) - Friday 14th May
• Reminder: Accessing CUFS using Java
• Forthcoming course (via Teams)
• Monthly Accounting Timetable

Tuesday 4th 861

• Accessing CUFS using Java
• Accounts Receivable – AstraZeneca/Coupa Supplier Portal
• Financial Users Group (FUG) - Friday 14th May

April

Monday 26th 860

• Update from the Director of Finance
• Accessing CUFS using Java
• March 2021 Coronavirus Job Retention Scheme (CJRS) Credit
• Travel Insurance ahead of the Government’s proposed lifting of travel restrictions circa 17th May

Monday 19th 859

• Imports using FedEx or DHL
• Further easement of the workaround for Medical Exempt POs
• Launch of the new dispensation form - 21 April 2021
• Accessing CUFS using Java
• Cambridge University Endowment Fund – Notification of Revaluation December 2020
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Accountants’ annual update 28 April – Reminder
• Financial Users Group (FUG) - Recording available
• Off-payroll worker update session – 5 May 2021 at 2pm (Teams live event)

Monday 12th 858

Tuesday 6th 857

• Medically Exempt Marketplace Orders Update

March

Monday 29th 856

• Coronavirus Job Retention Scheme (CJRS) Credit

Tuesday 16th 854

• Brexit: Documentation for exporting and moving goods abroad
• Reimbursement of working/immigration visas

Tuesday 9th 853

Tuesday 2nd  852

• Update from Director of Finance David Hughes
• Brexi
• Financial Procedure Manual: change of communication service

 

February

Tuesday 23rd 851

Tuesday 16th 850

Tuesday 9th 849

Tuesday 2nd 848

• Brexit Transition guidance

January

• Brexit Transition guidanc
• Travel and Health Insurance warning for overseas trips

Tuesday 19th 846

Tuesday 12th 845

• Brexit : Transition guidance

Tuesday 5th 844

2020

December

Tuesday 22nd 843

• Brexit: Import / export of controlled goods – licensing changes
• University Covid Contingency Guidance
• Coronavirus Job Retention Scheme (CJRS) Credit

Tuesday 15th 842

• Cognos: AP Dashboard – Expiring Suppliers
• Brexit : Supply chains and contingency plans
• Brexit : Goods stuck at the border - what do I do
• Brexit : Updates to the online store (eSales)

Tuesday 8th 841

• Check a UK VAT number
• Brexit: Updated guidelines for purchasing from 1 Jan 21
• Purchases in relation to EU grants and projects 
• Purchase orders for goods that will be imported after 1 Jan 2021
• Suppliers - changes to default tax codes 
• Postal Imports less than £135
• Transactions involving Northern Ireland
• New style training courses available

Tuesday 1st 840

• AR: Guidelines for goods and services supplied to overseas customers from 1 Jan 2021
• Purchasing guidelines for purchasing goods and services from overseas from 1 Jan 2021

November 

• End of zero-rate VAT on PPE from 31st October
• Accounts Payable – Employee expenses

October

September

• VAT – digital advertising for charities
• VAT: Early termination and compensation payments

• Essential IT guidance for returning to the office

August

July

June

March

February

January

2019

Top

• How can organisations tender for work across the University
• Redirecting pages to the new Procurement Services website
• Sustainability: Updated WLC Model and sustainability consideration guides
• Training - Forthcoming courses
• New Course Timetable - August
• Launch of new Procurement website - 23 July 2020
• Air Products
• Marketplace unavailable - Thu 23 July
• Saved items in baskets and favourites
• Year end tasks to be completed this week​
• Mobile phone charges
• Cognos AP training guides now available
• Can you email out non-catalog POs automatically?
• How can I print from home when using VPN/ACN connection ?Procurement : new website ; Air Products
• Marketplace: unavailablity; items in saved baskets and favourites
• Year end : tasks for this week
• General Finance : mobile phone charges
• Training : AP Cognos guides
• FAQs: emailing non-catalog POs; printing from home
  • Procurement : Sigma Aldrich merger; Air Products invoices refunds; new website; Marketplace unavailablity
  • Training: Year end for new users
  • Tax: PPE zero-rating extension; Goverment Eat Out scheme; Temp reduced rate of VAT on hospitality, hotel and holiday accomodation and attractions
  • Procurement: Sigma Aldrich merger; Air Products invoices refunds; new website
  • Year End 2020 : this week's tasks; new user programme; recordings available; feedback requested
  • General Finance : next FUG; recruitment pause exemption for temps; user audit
  • Procurement: Bertram Books in Administration; Sigma Aldrich merger; completing dispensation requests; GE Healthcare name change
  • General Finance : rationalissation of UFS payroll transaction codes
  • Payroll: P11d queries and amendments deadline
  • Procurement: Marketplace unavailable, Sigma Aldrich merger, Illumina punchout, Supported browsers, Changes to DTH reporting, Retention of delivery notes
  • Accounts Payable: Supplier Database - Sole Traders, expense forms
  • Year End: Year End 2020 video, Balances on source of funds ALBE
  • General Finance: Fraud & Cyber Security, Key Contacts - user access review
  • Tax: Customs Duty and Import VAT relief
  • Treasury: CUEF purchases and sales deadline
  • Payroll: UPS and the recruitment pause
  • iProcurement: requesting department codes to be added to DTH orders
  • Accounts Payable:
    • Banking information required for new Individuals and Students (who are not already on Payroll
    • Annual Cash Holdings return due for 30 June 2020
  • Treasury: 
    • Cambridge University Endowment Fund distribution May 2020
    • Deposit Account interest and enforced movement notifications
  • Key Contacts: User reactivation requests
  • Payroll : Amendments to Employee Self Service, UPS deadline date amendment and P45s and P60s in UPS.
  • iProcurement : Illumina Cambridge Ltd to be added to the Marketplace; DTH addresses, Marketplace unavailable Thu 4th June,
  • AP fraud alert from VWR in relation to PPE
  • New Disclaimer form students/non-employees requesting CUFS access
  • No bulletins issued, click here for covering COVID-19 communications
  • Browsers Security Impacting CUFS and Marketplace Functions
  • Key Travel Update
  • Developments over the weekend affecting Travel
  • Accountants CPD update
  • Payment of Student Expenses by BACS
  • P11d Returns 2019/20
  • Weekly payroll deadlines
  • EC Sales Lists and the Transition Period
  • EC Sales List Update
  • Deposit Account – Interest Payment & Emailed Enforced Movement Letters
  • Payment of Student Expenses by BACS
  • iProcurement training – change to booking procedure
  • Financial Users Group - Wednesday 4th March
  • Accounts Receivable Invoices - Tax Classification Field
  • NEW: Social, environmental and economic consideration guides
  • New Marketplace supplier
  • HMRC update on EC Sales List
  • Accounts Receivable
  • INCO® terms 2020
  • PPE Supply Shortages
  • Management of Contract Documents
  • Cyber Attack - Phishing emails 
  • Accounts Receivable: Cambridge University Hospitals NHS Foundation Trust #152907 (Addenbrooke’s) invoices
  • Fixed Assets – Tracking and tagging reminder
  • Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
  • Internal Trading  -  Description Lines Being Passed From AR to AP
  • Accounts Receivable  - Changes to the Transaction Screens
  • AR Customer Sites - Visibility
  • Central AR Customer Set Up Service
  • January Month End - Half Year Accounts
  • Payroll - PSA On-Costs for 2018/19
  • Fraudulent Purchase Orders
  • Marketplace Suppliers
  • New Expense Management System Provider Is Agreed 
  • Marketplace Suppliers
  • 2018/19 Financial Statement Review
  • Deposit Account – Interest Payment & Emailed Enforced Movement Letters
  • Finance Business Transformation Programme announces name change