Bulletin archive

ARCHIVE INDEX

2020 January 3rd onward

2019 September to December

2019 January to August

2018 January to December

2021

September

Monday 13th 880

• Use of Vulnerable Period - Thursday 16th September 2021
• Retired Cognos reports
• Financial User Group (FUG) Wednesday 22nd September
• Dispensation requests: Procurement can re-trigger requests
• Dispensation requests: CC'ing additional emails to requests
• Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
• Monthly Accounting Timetable

Monday 6th 879

• Year-end 2020/21 - This week's activities and key dates
• Marketplace availability - Friday 10th to Sunday 12th September
• Cambridge University Endowment Fund – Reminder of Purchases & Sales Deadline
• 2021/22 Training Timetable
• Monthly Accounting Timetable

August

Tuesday 31st 878

• Year-end 2020/21 - This week's activities and key dates
• Marketplace unavailable – Thursday 2nd September 2021
• Cognos - Grants Reports Update
• 2021/22 Training Timetable
• Forthcoming courses (via Teams)
• Monthly Accounting Timetable

Monday 23rd 877

• Year-end 2020/21 - This week's activities and key dates
• Supplier Database & Expense Claim Form - Use of vulnerable period Tuesday 24th August
• Cognos - Use of vulnerable period Thursday 26th August
• Cognos - Retired reports
• Procurement - Duplication dispensation requests
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• iProcurement training feedback focus groups
• Monthly Accounting Timetable

Monday 16th 876

• Year-end 2020/21 - This week's activities and key dates

Monday 9th 875

• Year-end 2020/21 - This week's activities and key dates
• Feedback plea – last call for Year End presentations
• Marketplace orders - Grants ending and unwanted items

Monday 2nd 874

• Marketplace unavailable – Thursday 5th August 2021
• Year-end 2020/21 - This week's activities and key dates
• Feedback request: Year End presentation
• Feedback request: Year End for New Users presentations
• BREXIT - Temporary movements of goods into and out of the UK
• Cognos browser issues

Monday 26th 873

• Use of Vulnerable Period - Tuesday 27th July 2021
• Year-end 2020/21 - This week's activities and/or key dates
• VAT Medical Exemption certificates for Marketplace Purchase Orders to be shipped from Europe
• Reminder - eInvoicing Suppliers Purchase to Pay
• Reminder - Receipt and approve orders in the correct departmental responsibility

Monday 19th 872

• Marketplace Unavailable – Thursday 22nd July 2021
• Year-end 2020/21 - This week's activities and/or key dates
• eInvoicing Suppliers Purchase to Pay
• Receipt and approve orders in the correct departmental responsibility
• Financial Users Group (FUG)

Monday 12th 871

• David Hughes - Key business matters
• Year-end 2020/21 - This week's activities and/or key dates
• Year end stock takes
• Research Excellence Framework (REF) expenditure sweeps
• Recharges from the Estates Division
• Year end for New Users Q&A Session  - Wed 14 July 
• Financial Users Group (FUG) - 10am Friday 16 July
• ILLUMINA CAMBRIDGE LTD – Hosted Catalogue
• UPERGY LTD T/A ALLBATTERIES UK
• Updates to departmental dispensation approval
• Department codes in dispensation IDs
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Monday 5th 870

• Year-end 2020/21 - This week's activities
• Accessing CUFS - General Exception Error
• Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
• Year-end for New users Q&A session

June

Monday 28th 869

• Cognos reporting upgrade – Wednesday 30th June
• Year-end 2020/21
• Payroll
• Reminders when using eInvoicing suppliers
• Forthcoming Courses (via Teams)
• REMINDER: Accessing CUFS using Java

Monday 20th 868

• Cognos upgrade (30th June) – please delete saved reports not needed
• Year-end 2020/21
• Key Contacts: UFS audit Monday 5th July 2021
• Forthcoming Courses (via Teams)
• REMINDER: Accessing CUFS using Java

Monday 14th 867

• Cybercrime alert - Fraudulent purchase orders
• Year end - Key dates & School Q&A sessions
• Imports of biological goods - SPS controls
• Key Contacts - UFS audit July 2021
• Finacial Users Group - Recording now available.

Monday 7th 866

• Financial Systems Users Group (FUG) - Wednesday 9th June
• Year-end 2020/21 presentations and useful links
• Accessing the Procurement Dispensation Form
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Cambridge University Endowment Fund – Reminder of Purchases & Sales Deadline
• REMINDER: Accessing CUFS using Java

May

Monday 31st 865

• Accounts Receivable – Customers Portals
• Year-end 2020/21 Instructions
• University Guidance Regarding Trip Organisation
• Elkay Laboratory Products (UK) Ltd
• Accessing CUFS using Java

Monday 24th 864

• Using your own vehicle for business trips -insurance requirements

Monday 17th 863

• Financial User Group 14th May - Recording and presentation available
• Updated AP guidance on processing an invoice from an Import Agent
• Importing goods - contacting DHL and UPS
• DHL – Requests for Customs Clearance Information
• Proof of origin requirements for small consignments of goods
• Amendments to AR Sales Invoices, credit and debit notes
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Monday 10th 862

• Procurement competition requirements for large contracts now we have left the EU
• Off payroll worker update session
• Dont miss: Financial Users Group (FUG) - Friday 14th May
• Reminder: Accessing CUFS using Java
• Forthcoming course (via Teams)
• Monthly Accounting Timetable

Tuesday 4th 861

• Accessing CUFS using Java
• Accounts Receivable – AstraZeneca/Coupa Supplier Portal
• Financial Users Group (FUG) - Friday 14th May

April

Monday 26th 860

• Update from the Director of Finance
• Accessing CUFS using Java
• March 2021 Coronavirus Job Retention Scheme (CJRS) Credit
• Travel Insurance ahead of the Government’s proposed lifting of travel restrictions circa 17th May

Monday 19th 859

• Imports using FedEx or DHL
• Further easement of the workaround for Medical Exempt POs
• Launch of the new dispensation form - 21 April 2021
• Accessing CUFS using Java
• Cambridge University Endowment Fund – Notification of Revaluation December 2020
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Accountants’ annual update 28 April – Reminder
• Financial Users Group (FUG) - Recording available
• Off-payroll worker update session – 5 May 2021 at 2pm (Teams live event)

Monday 12th 858

• Financial Users Group (FUG) - Wednesday 14th April - a change from the norm
• Accounts Receivable – AstraZeneca/Coupa Supplier Portal Reminder

Tuesday 6th 857

• Update from the Director of Finance
• Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
• Accounts Receivable – AstraZeneca/Coupa Supplier Portal Reminder
• Medically Exempt Marketplace Orders Update

March

Monday 29th 856

• ILLUMINA CAMBRIDGE LTD - eInvoicing supplier
• The University’s calculated fEC rates for 2019-20
• Accounts Payable – Easter and May Bank Holiday BACS Payment Runs
• Accounts Receivable – AstraZeneca/Coupa Supplier Portal Reminder
• iProcurement – Note regarding “Bill To” location

• Weekly payroll deadlines
• March Month End
• Key Year End Dates
• Coronavirus Job Retention Scheme (CJRS) Credit
• Medical Exempt orders from Marketplace suppliers
• Accounts Receivable – AstraZeneca/Coupa Supplier Portal Reminder
• Financial Users Group (FUG) - Recording available
• Accountants’ annual update

Tuesday 16th 854

• Update from the Director of Finance 
• Brexit: Documentation for exporting and moving goods abroad
• Weekly payroll deadlines
• Financial Users Group (FUG) - Friday 19th March
• Reimbursement of working/immigration visas

Tuesday 9th 853

• VAT - Reduced rate for hospitality, attractions and holiday accom.
• VAT - Construction services new domestic reverse charge
• Financial Users Group (FUG) - Friday 19th March
• Supplier database guidance
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Tuesday 2nd  852

• Update from Director of Finance David Hughes
• Brexit
  • Frequently asked questions
  • A quick guide to standard imports
  • Imports from Marketplace suppliers
  • Direct Representation forms from intermediaries
  • HMRC webinar - our responsibilities when using an intermediary
• Financial Procedure Manual: change of communication service

 

February

Tuesday 23rd 851

• Accounts Receivable – AstraZeneca/Coupa Supplier Portal
• eInvoicing Suppliers - Purchase to Pay
• Manual Invoices for Marketplace orders
• VAT on Marketplace orders
• Procurement - Reminder on advance payment requests

Tuesday 16th 850

• Update from the Director of Finance 
• Financial Users Group (FUG) Wednesday 17th February
• Fraud
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Forthcoming course (via Teams)
• Quick Tip – Excel, using Sum function when data is hidden

Tuesday 9th 849

• Supplier Database - Cache issue when browser is left open
• Updated non-standard IPO form (Word version)
• UFS Helpdesk Information
• Cognos AP: Dashboard
• Accounts Payable – Extended end dates of Tax Clearance Numbers (TCN) - Reminder

Tuesday 2nd 848

• BD Biosciences - BD Syringes & Needles
• Brexit Transition guidance
• Accounts Payable – Extended end dates of Tax Clearance Numbers (TCN)
• Quick Tip - iProcument “ship to” locations

 

January

• Use of vulnerable period: User Information
• Brexit Transition guidance
  • Intrastat – continue to send copies of purchase invoices plus commodity codes
  • Importing goods into a country other than the Great Britain
  • Transporting goods in your luggage - don't forget insurance
• January Month End - Half Year Accounts
• Revaluation as at 30 September 2020 Adjustment
• Travel and Health Insurance warning for overseas trips
• Quick tip

Tuesday 19th 846

• Update from the Director of Finance
• Financial Users Group (FUG) Friday 22nd January
• Brexit Transition guidance
  • Import duties – what do you need to do
  • Exports to the EU – your obligations
• TAX fEC Rates Delay
• Coronavirus Job Retention Scheme (CJRS) Credit
• UFS Audit - Reports issued

Tuesday 12th 845

• Cognos Grants Reports - NEW report
• Brexit : Transition guidance
  • Customs agents for imports and exports of goods
  • What to do if your goods are stuck at the border
  • Services to overseas customers – VAT rate flowchart
• Fixed Assets Half Year End review Jan-21
• Cambridge University Endowment Fund – Notification of changes to terms
• UFS Audit - Reports issued

Tuesday 5th 844

• Cognos: Grants reporting – Accounts payable Invoices by Project / Award
• Brexit update on Purchasing goods
• University Covid Contingency Guidance: Reminder
• UFS Audit reminder
• Marketplace error 401 update
• Training: Reminder: New style training courses available

 

2020

December

Tuesday 22nd 843

• Update from the Director of Finance
• Christmas Access
• Cyber Crime
• Personal protection equipment (PPE) products supply chain problems
• Marketplace Error 401 - update
• Brexit: Import / export of controlled goods – licensing changes
• University Covid Contingency Guidance
• Coronavirus Job Retention Scheme (CJRS) Credit
• Key Contactss - UFS User Audit
• Supplier Database - Browsers
• Monthly Accounting Timetable

Tuesday 15th 842

• CUFS Downtime – Security Patching
• Marketplace availability
• Marketplace Error 401 - update
• Cognos: AP Dashboard – Expiring Suppliers
• Brexit : Supply chains and contingency plans
• Brexit : Goods stuck at the border - what do I do
• Brexit : Updates to the online store (eSales)
• Key Contacts - UFS User Audit
• Accounts Payable - End of Year Payment Runs 2020
• Payroll Deadlines
• Christmas Access

Tuesday 8th 841

• Update from the Director of Finance 
• CUFS Downtime – Security Patching
• Financial Users Group (FUG) 9th December
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Expenses and benefits: Christmas parties (including “virtual” parties) and gifts
• Accounts Payable - End of Year Payment Runs 2020
• Payroll Deadlines
• Check a UK VAT number
• Brexit: Updated guidelines for purchasing from 1 Jan 21
• Purchases in relation to EU grants and projects 
• Purchase orders for goods that will be imported after 1 Jan 2021
• Suppliers - changes to default tax codes 
• Postal Imports less than £135
• Transactions involving Northern Ireland
• Christmas Access
• Marketplace Error 401
• New style training courses available
• Training - Forthcoming courses (via Teams)

Tuesday 1st 840

• CUFS Downtime – Security Patching
• AR: Guidelines for goods and services supplied to overseas customers from 1 Jan 2021
• Purchasing guidelines for purchasing goods and services from overseas from 1 Jan 2021
• Accounts Payable - End of Year Payment Runs 2020
• Marketplace Error 401
• Training - Forthcoming courses (via Teams)

November

Tuesday 24th 839

• Update from the Director of Finance
• CUFS Downtime from 5pm Friday 11th December to 9am Thursday 17th December 2020
• Marketplace Error 401
• The Brexit Transition Period will end on 31 December 
• Accounts Payable - End of Year Payment Runs 2020
• Expenses Form
• Hiring and off-hiring/returning Enterprise hire cars over the festive period
• Training - How to Excel 1 & 2

Tuesday 17th 838

• Marketplace Error 401
• Nitrile gloves: Fisher Scientific open order cancellation and price fluctuation
• Cognos
• Removal of printers in CUFS
• Tax relief on home working expenses   
• Remote access: Logging off
• Quick Tip: Excel Removing duplicates

Tuesday 10th 837

• Marketplace Error 401 - Update
• End of zero-rate VAT on PPE from 31st October
• Update from the Director of Finance 
• Accounts Payable – Employee expenses
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Financial User Group - Recording available
• Quick Tip: CUFS AR Memo Lines

Tuesday 3rd 836

◾Use of Vulnerable Period - Thursday 5th November
◾Marketplace Availability - Thursday 5th November
◾Update: Gases Framework Agreement extension and associated price increases
◾Reminder: Financial User Group - Friday 6th November
◾Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
◾Forthcoming courses (via Teams)
◾Quick Tip: CUFS iProc Marketplace Favourites and Saved Baskets

October

Tuesday 27th 835

◾Update from the Director of Finance
◾Barclays Bank, Cherry Hinton Road Branch Closure
◾Financial Users Group (FUG) Friday 6th November
◾Gases Framework Agreement extension and associated price increases
◾Forthcoming courses (via Teams)
◾Quick Tips: CUFS Setting up favourites

Tuesday 20th 834

◾Pop up Box - Thursday 22nd October
◾Cambridge University Endowment Fund – Notification of Revaluation and Purchases & Sales
◾Filter Tips - Supply shortage and price increases
◾Forthcoming courses (via Teams)

Tuesday 13th 833

◾Deposit Account – Interest Payment & Emailed Enforced Movement Letters
◾Introducing Strategic Procurement and Purchasing and its workstreams
◾TAX: Brexit guidance – imports - what do Departments need to do?
◾Quick Tips for MS Word
 

Tuesday 6th 832

• Phishing alert: Users being directed to fake Raven login page
• Improvements to excess income and overspend journals on grants
• Nitrile glove pricing increases
• Forthcoming courses (via Teams)
• Quick Tips for CUFS Java "forms"

September

Tuesday 29th 831

• Important: Nitrile glove supply chain issues
• Supplier Updates
• Delegated Authority Forms
• 5% VAT  rate extended
• VAT – digital advertising for charities
• VAT: Early termination and compensation payments
• Forthcoming courses (via Teams)
• Quick Tip -Using Excel Macros for repetitive processes

Tuesday 22nd 830

• Marketplace issues at checkout
• Financial Users Group (FUG) - Wednesday 23rd September
• Year end – final task
• Training - forthcoming courses

Tuesday 15th 829

• Essential IT guidance for returning to the office
• Year end events for information
• Cognos Grants Reports - NEW report
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Department name changes - now live
• Science Purchasing Group – New ‘Forum’ Format
• What information can be added to invoices to help with payment?
• Training - forthcoming courses

Tuesday 8th 828

• STA Travel UK enters administration
• Year end events for information
• Cambridge University Endowment Fund – Reminder of Purchases & Sales Deadline
• Quick Tip – CUFS GM Expenditure Enquiry Folder Tools

Tuesday 1st 827

• Merck M-Power Purchasing Cards
• Year end events for information
• Training - forthcoming courses
• Quick Tip – Using filters in Excel

August

Tuesday 25th: 826

• Year end tasks to be completed before next bulletin
• Cambridge University Endowment Fund – Notification of Distribution Rate for 2020-2021
• Deposit Account – Interest Payment & Emailed Enforced Movement Letters
• Training - How to set up a COGNOS Report View

 

Tuesday 18th: 825

• Year end tasks to be completed
• Customer names on external supplier invoices
• Coronavirus Job Retention Scheme (CJRS) Credit
• Air Products - processing refunds for incorrect charges
• Marketplace - checking-out
• Proposal to end the use of EMBS classification for Estates Division suppliers
• Training - forthcoming course

 

Tuesday 11th: 824

• Year End - tasks to be completed this week
• Office Supplies
• University email accounts receiving high volumes of phishing/malware emails
• Spam Telecoms emails
• Quick Tip : Joining text in Excel

 

Tuesday 4th: 823

• Vector Laboratories Ltd / 2B Scientific
• Year End - tasks to be completed this week
• Department Name Changes
• UFS Audit - Final Reminder
• Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
• Data Conversion in CUFS  - Warning
• Latest Java Release update
• Training - Quick Tip

July

Tuesday 28th: 822

Tuesday 21st  :821

Tuesday 14th 820 UPDATED

Tuesday 7th 819

June

Tuesday 30th 818

Tuesday 23rd 817

Tuesday 16th 816

Tuesday 9th  815

Tuesday 2nd 814

March

Monday 16th 813

Monday 9th  812

Monday 2nd  811

February

Top

January

2019

Top

• How can organisations tender for work across the University
• Redirecting pages to the new Procurement Services website
• Sustainability: Updated WLC Model and sustainability consideration guides
• Training - Forthcoming courses
• New Course Timetable - August
• Launch of new Procurement website - 23 July 2020
• Air Products
• Marketplace unavailable - Thu 23 July
• Saved items in baskets and favourites
• Year end tasks to be completed this week​
• Mobile phone charges
• Cognos AP training guides now available
• Can you email out non-catalog POs automatically?
• How can I print from home when using VPN/ACN connection ?Procurement : new website ; Air Products
• Marketplace: unavailablity; items in saved baskets and favourites
• Year end : tasks for this week
• General Finance : mobile phone charges
• Training : AP Cognos guides
• FAQs: emailing non-catalog POs; printing from home
  • Procurement : Sigma Aldrich merger; Air Products invoices refunds; new website; Marketplace unavailablity
  • Training: Year end for new users
  • Tax: PPE zero-rating extension; Goverment Eat Out scheme; Temp reduced rate of VAT on hospitality, hotel and holiday accomodation and attractions
  • Procurement: Sigma Aldrich merger; Air Products invoices refunds; new website
  • Year End 2020 : this week's tasks; new user programme; recordings available; feedback requested
  • General Finance : next FUG; recruitment pause exemption for temps; user audit
  • Procurement: Bertram Books in Administration; Sigma Aldrich merger; completing dispensation requests; GE Healthcare name change
  • General Finance : rationalissation of UFS payroll transaction codes
  • Payroll: P11d queries and amendments deadline
  • Procurement: Marketplace unavailable, Sigma Aldrich merger, Illumina punchout, Supported browsers, Changes to DTH reporting, Retention of delivery notes
  • Accounts Payable: Supplier Database - Sole Traders, expense forms
  • Year End: Year End 2020 video, Balances on source of funds ALBE
  • General Finance: Fraud & Cyber Security, Key Contacts - user access review
  • Tax: Customs Duty and Import VAT relief
  • Treasury: CUEF purchases and sales deadline
  • Payroll: UPS and the recruitment pause
  • iProcurement: requesting department codes to be added to DTH orders
  • Accounts Payable:
    • Banking information required for new Individuals and Students (who are not already on Payroll
    • Annual Cash Holdings return due for 30 June 2020
  • Treasury: 
    • Cambridge University Endowment Fund distribution May 2020
    • Deposit Account interest and enforced movement notifications
  • Key Contacts: User reactivation requests
  • Payroll : Amendments to Employee Self Service, UPS deadline date amendment and P45s and P60s in UPS.
  • iProcurement : Illumina Cambridge Ltd to be added to the Marketplace; DTH addresses, Marketplace unavailable Thu 4th June,
  • AP fraud alert from VWR in relation to PPE
  • New Disclaimer form students/non-employees requesting CUFS access
  • No bulletins issued, click here for covering COVID-19 communications
  • Browsers Security Impacting CUFS and Marketplace Functions
  • Key Travel Update
  • Developments over the weekend affecting Travel
  • Accountants CPD update
  • Payment of Student Expenses by BACS
  • P11d Returns 2019/20
  • Weekly payroll deadlines
  • EC Sales Lists and the Transition Period
  • EC Sales List Update
  • Deposit Account – Interest Payment & Emailed Enforced Movement Letters
  • Payment of Student Expenses by BACS
  • iProcurement training – change to booking procedure
  • Financial Users Group - Wednesday 4th March
  • Accounts Receivable Invoices - Tax Classification Field
  • NEW: Social, environmental and economic consideration guides
  • New Marketplace supplier
  • HMRC update on EC Sales List
  • Accounts Receivable
  • INCO® terms 2020
  • PPE Supply Shortages
  • Management of Contract Documents
  • Cyber Attack - Phishing emails 
  • Accounts Receivable: Cambridge University Hospitals NHS Foundation Trust #152907 (Addenbrooke’s) invoices
  • Fixed Assets – Tracking and tagging reminder
  • Cambridge University Endowment Fund – Notification of Revaluation & Purchases & Sales
  • Internal Trading  -  Description Lines Being Passed From AR to AP
  • Accounts Receivable  - Changes to the Transaction Screens
  • AR Customer Sites - Visibility
  • Central AR Customer Set Up Service
  • January Month End - Half Year Accounts
  • Payroll - PSA On-Costs for 2018/19
  • Fraudulent Purchase Orders
  • Marketplace Suppliers
  • New Expense Management System Provider Is Agreed 
  • Marketplace Suppliers
  • 2018/19 Financial Statement Review
  • Deposit Account – Interest Payment & Emailed Enforced Movement Letters
  • Finance Business Transformation Programme announces name change