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UFS Audit

Twice a year the Responsibility by Department report is run and sent to all department Key Contacts to confirm and sign off. The audit report should be returned to the email address given, within 14 days recieving the report.  If no  reply is received responsibilities within the department may be disabled.

The reports contain present users and responsibilities and may also contain names of Central Finance staff, depicted by the text (FIN). The Key Contacts are not expected to sign off the Finance staff as these are audited centrally and are there for valid operational reasons.

If a department has more than one Key Contact, only one should reply to the audit copying in the others. Key Contacts should be copied in to all UFS correspondence.

UFS Security

UFS accounts are for the named user only, if for any reason it is suspected that access has been given to anyone other than the named user, the account will be deactivated while the situation is investigated. The Key Contact will be informed if this issue arises. The Key Contact must make this clear to all users within the department.

Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.