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UFS

 

Weekly Bulletin No. 862

Monday 10th May

Vulnerable Period

Use of Vulnerable Period - Thursday 13th May 2021

System maintenance is scheduled for the vulnerable period (VP)  of 6am to 9am on Thursday 13th May

  • Users who are processing in CUFS when the VP starts will lose their work.

  • Users who are running requests in CUFS when the VP starts could delay the start of work while those requests complete.

  • Users attempting to log onto CUFS while the system is being brought back online can face instability and delay the return of the sys

UFS Communications will be issued when the work is complete and users can access the system.

Issued by Abdul Khaliquel - Functional Analyst

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Marketplace heading

Procurement competition requirements for large contracts now we have left the EU

The University’s procurement competition requirements and procedures are laid out in Schedule 1 of the Financial Regulations. Prior to leaving the EU, thresholds were in line with Public Contract Regulations 2015 (Directive 2014/24/EU), with spend thresholds set at £189,330 for goods and services and £4,733,252 for works). These thresholds are carried over into the Public Procurement (Amendment) (EU Exit) Regulations 2020, passed as part of the UK's withdrawal from the EU.
 
Please note that the University is not, and was not, subject to EU procurement legislation - and remains outside the equivalent UK regulations. However, the University can continue to advertise contracts via the new UK e-notification service on a voluntary basis. The University will only advertise contract opportunities where the requirements of project funding mandate that it is tendered under the Public Contract Regulations and if the value of the opportunity is over the thresholds specified in Schedule 1.
 
For any contract that you believe may fall within scope of the Regulations it is vital that early engagement is made with Procurement Services as there are minimum timescales that apply under the Regulations that must be adhered to.
 
Further information on the Public Contract Regulations is available on Procurement Services website.
 
Issued by Matthew Kidd -  Procurement Services

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General Finance heading

Off payroll worker update session

The off-payroll working rules cover anti-avoidance legislation designed to ensure parity, as regards the amount paid in Income Tax and National Insurance contributions, between individuals who are employed and those who provide their services via an intermediary (e.g. a limited company).

In April 2021 the rules were amended, a brief update session was held on 6 May 2021 which explained the changes and the impact on departments.

The slides and recording from this session are now available on the website

Issued by Helen Parker - Finance Training

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Financial User Group

Don't miss: Financial Users Group (FUG) - Friday 14th May

The next Financial Users Group will take place at 10am on Friday 14th May via Microsoft Teams.

The link to join the meeting is available from the Financial Users Group webpage and the agenda will be released closer to the event.

Recordings and minutes from previous meetings are also available from the FUG Papers page.

Issued by Michelle Bond, Head of Financial Systems

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Reminder: Accessing CUFS using Java

Anyone using a Java Version of Java 8 Update 151 or earlier will no longer be able to access CUFS.

Update 151 was released in 2017 and the security vulnerabilities are now well known.

If you have any concerns, or need help checking which version of Java you are on, please contact your departmental computer officer.

Over the coming months we will be increasing the restrictions until only the latest versions of Java are allowed to access CUFS, please take this opportunity to ensure you update your Java version.

Issued by Paul Humphreys – Functional Analyst

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Training header

Forthcoming course (via Teams)

GL1: Getting started in the General Ledger, Tue 18 and Wed 19 May

Learn the basics of how the General Ledger module works. Topics include the University’s chart of accounts and how to run online account enquiries. The optional second session covers how to process journals.

Issued by Christine Rogerson, Finance Training

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FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.