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UFS

 

Weekly Bulletin No. 856

Monday 29 March

General Finance heading

ILLUMINA CAMBRIDGE LTD - eInvoicing supplier

As of today, Monday 29th March, all Marketplace orders raised to Illumina Cambridge LTD, supplier number 26755 will be invoiced electronically.

Please note that departments should advise eInvoicing suppliers chasing payment for Marketplace orders to contact UFS_ap@admin.cam.ac.uk

Issued by Lesley Dent - System Administrator

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The University’s calculated fEC rates for 2019-20

The University’s calculated fEC rates for 2019-20 are showing a significant decrease compared to 2018-19. This is believed to be an anomalous result arising from the impact of the Covid-19 pandemic. The University believes this may be an issue for the sector and has requested that the TRAC Development Group investigate the issue once OfS has received and analysed all the TRAC Returns for 2019-20. As a consequence the University is taking the option in the TRAC Guidance to continue to use the 2018-19 rates for up to six months after the TRAC submission. Therefore, all rates (Indirect, Estates lab and Non-lab and Facilities) will remain the same, until further notice.

Issued by Katerina Vangelatou - fEC Accountant

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Accounts Payable – Easter and May Bank Holiday BACS Payment Runs

Please refer to the table below for the Easter and May Bank Holiday 2021 BACS payment run dates.

Easter Bank Holidays  - Friday 2nd April and Monday 5th April

  • Supplier Payment Run – Completed on Wednesday 31st March for payment on Tuesday 6th April (instead of Monday 5th April)
  • Priority Payment Run – Completed Thursday 1st April for payment on Wednesday 7th April (instead of Monday 5th April)

 

May Bank Holiday - Monday 3rd May

Bacs payments will be completed as usual for payment on Tuesday 4th May (instead of Monday 3rd May)

 

May Bank Holiday - Monday 31st May

Bacs payments will be completed as usual for payment on Tuesday 1st June (instead of Monday 31st May)

Due to the tight schedule of the above payment runs please ensure that all invoices/expense claims you wish to be paid are processed and approved and all copies of over £10k invoices are sent to AP by the aforementioned times.

If you have any queries or require any further assistance please do not hesitate to contact the Accounts Payable Team on the usual helpdesk number (66888) or email ufs_ap@admin.cam.ac.uk 

Issued by Susanna Wilson –  Accounts Payable Supervisor

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Accounts Receivable – AstraZeneca/Coupa Supplier Portal Reminder

AstraZeneca are moving to mandatory use of the Coupa Supplier Portal (CSP) from 31st March 2021. From that date all invoices issued to AstraZeneca from the University will need to be submitted on this portal, they will no longer accept invoices sent by post or email. 

The University already has a central Coupa registration (managed by Bernadette Parsons in Credit Control) to which we can add users from all our departments and the Research Office if they need to transact with AstraZeneca, we want to use this registration rather than have separate registrations set up for individual departments.

Please contact Bernadette Parsons (Bernadett.Parsons@admin.cam.ac.uk)  Tel: x765872) if

  • you wish to be registered as a user on Coupa

  • you have already completed a Coupa registration (we can merge the accounts)

  • you have any queries on the new process with AstraZeneca

  • any of your other customers mention a Coupa connection going forward.

Issued by Bernadett Parsons - Shared Services Manager

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Training header

 iProcurement – Note regarding “Bill To” location

The Bill to location is setup as part of your iProc CUFS responsibility. If it needs updating, please contact the UFS Helpdesk. Do not change try to change it yourself.
 

Forthcoming course (via Teams)

GL2: Reporting in the General Ledger, Tue 13 and Wed 14 April

Generate and discuss the standard reports in both Cognos and CUFS that are most commonly used for monitoring department finances. Common issues and watch points are also covered. You need to have completed the Intro to Cognos course (and therefore have Cognos access) and there is a pre-coursework exercise to complete. If you missed the Intro to Cognos course, you can catch up by completing the online version – you need to allow at least 48 hours to get your Cognos access.

Issued by Christine Rogerson - Finance Training

 
FAQ heading

Supplier Database - Browsers

We would like to remind users that the Supplier Database no longer works with Internet Explorer.

Issued by Paul Humphreys - Functional Analyst

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Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.