Weekly Bulletin No. 873
Monday 26th July
- Use of Vulnerable Period - Thursday 16th December 2021
- Year-end 2020/21 - This week's activities and/or key dates
- VAT Medical Exemption certificates for Marketplace Purchase Orders to be shipped from Europe
- Reminder - eInvoicing Suppliers Purchase to Pay
- Reminder - Receipt and approve orders in the correct departmental responsibility
- Monthly Accounting Timetable
Use of Vulnerable Period - Thursday 16th December
System maintenance is scheduled for the vulnerable period (VP) of 6am to 9am on Thursday 16th December.
-
Users who are processing in CUFS when the VP starts will lose their work.
-
Users who are running requests in CUFS when the VP starts could delay the start of work while those requests complete.
-
Users attempting to log onto CUFS while the system is being brought back online can face instability and delay the return of the sys
UFS Communications will be issued when the work is complete and users can access the system.
Issued by Paul Humphreys - Functional Analyst
Year-end 2020/21
Year-end 2020/21 - This week's activities
| Last Date | Module | Task |
| Fri 30 Jul | AR | Identify and bank all cash and cheques received up until the end of July |
| Fri 30 Jul | INV | Physical stock take for all departments with stores |
| Fri 30 Jul | PO | Run and review the Open Purchase Order Report - Excel Version |
Please refer to year end instructions webpage for further information, including the detailed instructions for individual modules.
Issued by Christine Rogerson - Finance Training
VAT Medical Exemption certificates for Marketplace Purchase Orders to be shipped from Europe.
Issued by Heather Twinn - e-Procurement Administrator
Reminder - eInvoicing Suppliers Purchase to Pay
A number of incidents have occurred which are causing issues with payment of eInvoicing suppliers. To avoid this happening, please note the following:
Manual Invoices for Marketplace orders
eInvoicing suppliers must invoice all Marketplace orders electronically. If departments receive a manual invoice for a Marketplace order, please contact Accounts Payable who will advise accordingly.
Similarly, if a department is contacted by a supplier chasing payment for a Marketplace order, please do not request a manual invoice, but contact Accounts Payable who will advise.
This does not apply to non-catalogue orders.
Issued by Heather Twinn - e-Procurement Administrator
Reminder - receipt and approve orders in the correct departmental responsibility
As we approach year end it has come to light that there are a number of orders and receipts that have not been correctly associated to the relevant department. This prevents a department being unable to view their own order or associated receipt.
This is often caused where either the order was approved, or the receipt entered, using a different departmental responsibility to that of the original order. Therefore, could those of you who have an iProcurement responsibility for more than one department take care to approve and receipt the orders using the correct responsibility.
Meanwhile, if you are unable to view an order or a receipt as expected then please contact the helpdesk on UFS_PO@admin.cam.ac.uk who will be able to assist.
Issued by Karen Sheldon - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable
Bulletins
- Click here for Bulletin archives
- If you would like to receive the bulletin email please send your details to this address