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UFS

 

Weekly Bulletin No. 873

Monday 26th July

Vulnerable Period

Use of Vulnerable Period - Thursday 16th December

System maintenance is scheduled for the vulnerable period (VP) of 6am to 9am on Thursday 16th December.

  • Users who are processing in CUFS when the VP starts will lose their work.

  • Users who are running requests in CUFS when the VP starts could delay the start of work while those requests complete.

  • Users attempting to log onto CUFS while the system is being brought back online can face instability and delay the return of the sys

UFS Communications will be issued when the work is complete and users can access the system.

Issued by Paul Humphreys - Functional Analyst

Year End Heading

Year-end 2020/21

Year-end 2020/21 - This week's activities

Last Date Module Task
Fri 30 Jul AR Identify and bank all cash and cheques received up until the end of July
Fri 30 Jul INV Physical stock take for all departments with stores
Fri 30 Jul PO Run and review the Open Purchase Order Report - Excel Version

Please refer to year end instructions webpage for further information, including the detailed instructions for individual modules.

Issued by Christine Rogerson - Finance Training

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VAT Medical Exemption certificates for Marketplace Purchase Orders to be shipped from Europe.

The following suppliers have requested that copies of Medical Exemption certificates for Marketplace purchase orders be sent to specific addresses as detailed below:
 
SCIENTIFIC LABORATORY SUPPLIES LTD (SLS)
 
STRATECH SCIENTIFIC LTD

Issued by Heather Twinn - e-Procurement Administrator

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Reminder - eInvoicing Suppliers Purchase to Pay

A number of incidents have occurred which are causing issues with payment of eInvoicing suppliers. To avoid this happening, please note the following:

Manual Invoices for Marketplace orders

eInvoicing suppliers must invoice all Marketplace orders electronically. If departments receive a manual invoice for a Marketplace order, please contact Accounts Payable who will advise accordingly.

Similarly, if a department is contacted by a supplier chasing payment for a Marketplace order, please do not request a manual invoice, but contact Accounts Payable who will advise.

This does not apply to non-catalogue orders.

Issued by Heather Twinn - e-Procurement Administrator

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Marketplace heading

Reminder - receipt and approve orders in the correct departmental responsibility

As we approach year end it has come to light that there are a number of orders and receipts that have not been correctly associated to the relevant department. This prevents a department being unable to view their own order or associated receipt.

This is often caused where either the order was approved, or the receipt entered, using a different departmental responsibility to that of the original order. Therefore, could those of you who have an iProcurement responsibility for more than one department take care to approve and receipt the orders using the correct responsibility.

Meanwhile, if you are unable to view an order or a receipt as expected then please contact the helpdesk on UFS_PO@admin.cam.ac.uk who will be able to assist.

Issued by Karen Sheldon - Finance Training

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FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.