Bulletin No. 980
Monday 28th August
- Concur claims in progress and unclaimed Barclaycard spend – year end adjustment in AZZY
- Java Restrictions from 11th September
- Year-end 2022/23 instructions
- Forthcoming training courses
- Monthly Accounting Timetable
Concur claims in progress and unclaimed Barclaycard spend – year end adjustment in AZZY
This week we’ll make a July posting into your AZZY cost centre (transaction codes below).
This is a reversing journal, so will un-post in August GL period. The detail of the posting is available to departments who require it.
The journal comprises:
- Out of pocket claims for spend relating to 22/23, which have been submitted but not yet fully approved. Since this includes some claims that have been returned to claimants, and some of these may no longer be payable, we've exluded any claims first submitted before May 2023.
- Barclaycard spend which relates to 22/23 which hasn’t been part of a fully approved/posted claim by 24th August.
We'll use the transaction codes below to ensure these postings are easily identifiable, and to keep them separate from other AZZY postings. Please do not adjust postings in these accounts.
22/23 claims that have gone into CUFS in August will be adjusted separately (see last week's bulletin).
|
Code |
Description |
|
FJAQ |
Unaccounted Concur Expenses |
|
XEAE |
Departmental Reserves; Unaccounted Concur Expenses |
|
VBAT |
Accrual: Unaccounted Concur Expenses (Out of pocket) |
|
VBBB |
Accrual: Unaccounted Concur Expenses (Barclaycard) |
Issued by Stephen Kent-Taylor – Head of Corporate and Shared Services
Java Restrictions from 11th September
From 11th September 2023 onwards, users will require a Java Version of Java 8 Update 361 or later to be able to access CUFS forms.
If you are using an earlier version of Java, please contact your local computer officer to arrange an update.
The latest version of Java (Version 8 Update 381) is now available and can be downloaded from Technical pages > Java downloads.
Issued by Paul Humphreys - Lead Functional Analyst
Year-end 2022/23 instructions
2023 Year-end Checklist: Important tasks/deadlines this week
|
Last Date |
Module |
Action |
|
Tue 29 Aug |
AR |
FYI - Final posting of bad debt provision |
|
Wed 30 Aug |
GL |
Accrue 31 July Concur expenses not processed through CUFS |
|
Wed 30 Aug |
GL |
FYI - CUEF valuation journal posted and departments notified |
|
Wed 30 Aug |
GL |
Accrue for Payroll costs to be included in the Financial Year (missed deadline) |
|
Wed 30 Aug |
GL |
Complete spreadsheets for income and expense accruals |
|
Wed 30 Aug |
GL |
Ensure expenditure is coded against the same SoF as related income, and clear deficits |
|
Wed 30 Aug |
GL |
Final date for sending GL journals for central processing (NB GL closes 5pm) |
|
Thu 31 Aug |
GL |
FYI - Final ICC journal posted |
|
Thu 31 Aug |
GL |
FYI - Final Trust Fund Overhead Journal posted |
|
Fri 1 Sep |
KeyDate |
FYI - Summary Reports - Interim 3 run and emailed to departments |
The 2022/23 Year End Instructions are available on the Finance website > Policies and Procedures >Financial Procedures > Chapter 11.
2023 Finance Year End Presentation
The recording of the 2023 Finance Year End Presentation is now available from the Finance Division Website. Questions and answers from the session have been added to the year-end FAQs section.
Year End Video Guides
In addition to the main presentation, there are now a series of short videos focused on the wide range of requirements at year end. While primarily aimed at new users, i.e. people experiencing year end for the first time, the videos are also a useful refresher for anyone who needs reminding of what needs to happen, when and how to access/run reports and other tools. Visit the landing page and you’ll find the videos are grouped into CUFS modules. Simply click on a category icon to access videos and extra guidance.
Issued by Sarah Perry, Finance Training
Forthcoming courses (via Teams)
Finance Training – Virtual programme 2023-24
If you want to get a head start on booking any of our courses, the virtual course programme for Michaelmas Term is now available online.
Tableau Drop In Sessions various dates
Half hour session available to all members of the University, one-on-one with Tableau experts across the Business Information and Strategic Insights Team, who can help resolve any challenges you are having with and ensure you get the most out of the Tableau Server/Desktop.
Supplier webinar: Tradebe (Hazardous chemical waste disposal) - Pre-acceptance form various dates
Tradebe, the University’s new suppliers for the collection of hazardous chemical waste, are running a series of online training sessions to help waste producers across our institutions get the most out of the service.
The key aims of the training are to explain:
- Your responsibilities as a waste producer
- How to undertake a technical assessment of your waste
- What is waste pre-acceptance – and how to complete the form.
This training is for anyone who has responsibility for completing a waste listing (pre-acceptance) form for the disposal of hazardous chemical waste in their institution.
Issued by Helen Parker - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable