Weekly Bulletin No. 783
Week Commencing Monday 12th August
Grants suspense accounts
As part of the year end procedures, reviewing and clearing expenditure posted to suspense grants and grant exceptions and funds check failures is required, as outlined in the below checklist.
Departmental grants contacts have already received notification of current balances on suspense accounts. Please resolve these by 14 August 2019. Central & Research Accounting will transfer any unresolved items in suspense grants relating to July 2019 or earlier to a departmental overhead GL account on 16 August 2019 prior to final processing and closure of the grants module.
Issued by Louise Luke – Central and Research Accounting
2019 Year-end checklist – Important tasks/deadlines for this week
Per the checklist on page 6 of the Year End procedures manual, departments are reminded of the following:
|
Date |
Module |
Action |
|
Mon 12 Aug |
AP |
Process all 2018/19 Internal Trading AP invoices. Identify and hold any remaining Internal Trading invoices in dispute and notify the AP helpdesk Run the Invoices on Hold Report (UFS) and Invoice Register reports |
|
Wed 14 Aug |
AR |
Receipt any BACS receipts, bank transfers or unclaimed PDQ income Run and review the Incomplete Invoices Report for External Trading Last date for issuing invoices to Group-defined organisations Raise, complete and dispatch all external AR invoices (NB AR closes 5pm) |
|
Wed 14 Aug |
AP |
Process all staff and visitors’ expenses Process all July AP invoices FYI- Resolved Internal Trading disputes notified to departments (NB AP closes 5pm) |
|
Wed 14 Aug |
GMS |
Review and clear research grant funds check failures and exceptions prior to the AP module closing at 5pm Correct research grant VAT errors Post EC ‘PI Time’ journals on Grants module for 2018-19 periods |
|
Wed 14 Aug |
GMS/GL |
Process monthly Barclaycard expenses before AP closes, if using this option |
|
Thu 15 Aug |
AR |
FYI-Full individual debt statements emailed to departments |
|
Fri 16 Aug |
GMS |
Finalise and release all research grants journals FYI- Overheads, revenue and the EC FW7 Price Adjustments re-run (NB Grants closes 5pm) |
|
Fri 16 Aug |
PAY |
FYI - Final date for UPS payroll posting into 2018/19 YE |
|
Fri 16 Aug |
GL |
FYI - Trust fund overheads posted (2nd posting if appropriate) FYI- Carbon Reduction Charge (CRC) journal posted |
Year-end instructions for 2019 are available from the Finance Division website at
https://www.finance.admin.cam.ac.uk/policy-and-procedures/financial-procedures/chapter-11-year-end-instructions
All enquiries should be directed by email to the relevant module Helpdesk.
Issued by Karen Sheldon - Finance Training
AAT Levels 3 & 4 applications - deadline Fri 16th
Friday 16th August is the closing date for any further applications for the University’s AAT level 3 and 4 programmes that start this September. Anyone who is interested should book a provisional place and download the briefing packs from the Finance Training website which include further details of what each programme entails and an application form at the rear, this will need to be completed and returned by the end of the week.
AAT Level 3 Book a provisional place
Briefing pack and application form
AAT Level 4 Book a provisional place
Briefing pack and application form
To discuss the programme further or to get more advice on study options then please contact Max Smith on (7) 66598 or at Max.Smith@admin.cam.ac.uk.
Issued by Max Smith - Finance Training
Monthly Accounting Timetable
To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable