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UFS

 

Weekly Bulletin No. 826

Tuesday 25th August 

Vulnerable Period Heading

System unavailable - Thursday 27th August 2020

The CUFS system will be unavailable during the vulnerable period of 6am to 9am on Thursday 27th August 2020

This time will be used for system maintenance.

Issued by Lesley Dent - System Administrator

Procurement heading

Marketplace Unavailable – Thursday 27th August 2020

Please be advised of an upcoming period of maintenance scheduled to take place on the Marketplace from 6:00pm to 8:00 pm Thursday 27th August 2020
We apologise for any inconvenience this may cause.
 
Issued by Heather Twinn - Procurement Service

General Finance heading

Year end tasks to be completed before next bulletin – NB GL closes Tue 1 Sep 17h00

Last Date

Module

Task

Actioned

Wed 26 Aug

AP

Return supplier statements reconciliations to
the AP helpdesk

 

Wed 26 Aug

FA

Fixed Assets closes 5 pm

 

Wed 26 Aug

GL

Clear any trust fund deficits based on a review of
2nd interim statements

 

Thu 27 Aug

AR

Last date to review for bad debts and notify Credit Control

 

Thu 27 Aug

GL

Final journal for Jul-20 VAT return adjustments that
impact departments

N/A

Thu 27 Aug

GL

July 2020 Chest Allocation (Final Posting)

N/A

Tue 1 Sep

GL

CUEF valuation journal posted and departments notified

N/A

Tue 1 Sep

GL

Process journals for any remaining credit card expenditure

 

Tue 1 Sep

GL

Complete spreadsheets for income and expense accruals

 

Tue 1 Sep

GL

Ensure expenditure is coded against the same SoF as
related income, and clear deficits

 

Tue 1 Sep

GL

Final date for sending GL journals for central processing
(NB GL closes 5pm)

 

For detailed guidance please refer to the Year End Instructions pages on the Finance Division website. The link to the Year end video presentation is also available on these pages, as well as the FAQs arising from the Q&A sessions.

Issued by Christine Rogerson - Finance Training

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Cambridge University Endowment Fund – Notification of Distribution Rate for 2020-2021

 

Distribution 2020-2021

Please note that the Cambridge University Endowment Fund distribution rate for 2020/21 has been set at 222.98p per unit per annum.

Any queries please do not hesitate to contact Treasury on 64216   Treasury@admin.cam.ac.uk

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Deposit Account – Interest Payment & Emailed Enforced Movement Letters

Deposit Account

Please note Deposit Account interest has been credited for July 2020 in CUFS

Enforced Movements

As part of monthly monitoring the Treasury & Investments team have carried out deposit movements to correct debit balances on Sources of Funds. Affected departments will receive documentation indicating which accounts have been adjusted.

Emailed Enforced Movement Letters

Departments will now receive enforced movement letters via email. If these are being received by the incorrect contact or you have not received a notification you were expecting, please contact Treasury & Investments.

August 2020 Deposit Account Interest

Please ensure deposit movements for August 2020 have been processed by the close of 11th September 2020, and that overdrawn accounts have had funds taken off deposit by this time to avoid delays in crediting August’s Interest.

Cambridge University Endowment Fund – Distribution

Distribution July 2020

Please note that the Cambridge University Endowment Fund distribution for July 2020 has been processed in the July 2020 CUFS period at 216.54p per unit per annum.

Queries Any queries should be addressed to: Scott Maclaren, Treasury & Investments, Finance Division, Ext 64216

Issued by Scott Maclaren - Treasury & Investments

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Training header

How to set up a COGNOS Report View

Not a tip this week, but with all the Year End reports being run, a reminder on how to set up your Cognos Report View. Please see the help document on the Training webpage or, if you prefer, go to MS Streams to view the video (8.38 mins). Cognos Report View saves a lot of time as all your parameter selections are saved, and you can make as many different report views of the same report as you need.

Issued by Christine Rogerson - Finance Training

FAQ heading

Monthly Accounting Timetable

To view the status of the monthly process including the month end close dates please use the following link: Accounting Timetable

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Vulnerable Periods

Some systems may be unavailable between 6.00am to 9.00am Tuesdays and Thursdays. Users will be notified of planned vulnerable periods here and in the latest bulletin.